Executive Assistant to Vice President Institutional Advancement

• Job Title:
  
  Executive Assistant to the Vice President for Institutional Advancement
• Location:
  
  Dalton State College
• Regular/Temporary:
  Regular
• Full/Part Time:
  Full-Time
• Job

Dalton State College delivers a transformational education experience in a community serving more than 5,000 students through its two campuses and online programs. A member of the University System of Georgia, we provide access to high-quality bachelor's degrees, associate degrees, and career and teaching certificate programs that are responsive to regional and state needs.

Located about 90 minutes from Atlanta and 30 minutes from Chattanooga, Dalton State is nestled in the foothills of the Appalachian Mountains in northwest Georgia and is surrounded by abundant outdoor recreation opportunities. We attract students from 35 countries and 26 states. Approximately half of our students are first-generation college students. Dalton State is Georgia's first federally-designated Hispanic-Serving Institution (HSI); through this designation, we administer a Title V and a Title III HSI STEM Grant program that benefit all students.

Our mission and values undergird our commitment to creating a sense of belonging for all students and to ensuring their success. Dalton State was ranked #1 in the nation for Student Experience in The Wall Street Journal/College Pulse 2024 Best Colleges in the U.S. rankings and the #2 most recommended institution in the country in 2025. In addition, we are proud to have been recognized in 2024 as one of 75 "Great Colleges to Work For" by Modern Think, along with an Honor Roll distinction.

The Executive Assistant to the Vice President for Institutional Advancement is responsible for daily administrative support to the Vice President for Institutional Advancement and operations of the Office of Institutional Advancement and the Dalton State Foundation (DSF).

Review of application will begin immediately. The position will remain open until filled.

Minimum hourly rate $20.87 based on education and experience.

• Healthcare options
• Retirement option:
  Teachers Retirement Systems (TRS)
• Tuition assistance
• $100 Well-being rewards
• 13 paid holidays
• Paid vacation and sick leave
• Paid parental leave
• Winter break (December holidays)
• USG Benefits

Performing administrative support to the VP for Institutional Advancement - 20%

• Manages calendar, schedules appointments and meetings, and coordinates related logistics.
• Answers and directs telephone calls, greets visitors, and responds to routine inquiries.
• Drafts, prepares, and distributes correspondence, reports, documents, and other materials.
• Coordinates communications and interactions with internal and external constituents.
• Prepares gift agreements and coordinates their review, approval, and distribution.

Coordinates daily administrative and operational activities.

- 35%

• Receives, sorts, and distributes incoming mail and other materials.
• Maintains departmental files, records, and other administrative resources.
• Designs and maintains department forms and templates.
• Monitors office supply inventory and coordinates the purchase and replenishment of supplies.
• Coordinates maintenance and service needs for office equipment, the file room, and the copier.
• Maintains the cash log for incoming checks and prepares gift batch documentation for submission to Development.
• Maintains and reconciles petty cash in accordance with established procedures.
• Maintains DSF and subsidiaries' annual corporate registrations, and its annual charitable registration.
• Provides administrative support for Foundation scholarships, including maintaining records and monitoring scholarship documentation for consistency with donor intent.
• Maintains and updates the Foundation's…