Admin Assistant​/Receptionist

clerical work relating to the operation of the district attorney’s office. Responsible for all clerical functions as well as providing administrative assistance to the assistant district attorneys, investigators, courtroom administrative assistants & victim advocates.

* open until filled*

the following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

open da case files as needed, obtain police reports and close case files upon final disposition including updating the case management system and attaching supporting documents.

receptionist duties including, but not limited to, answering incoming calls and directing them to the appropriate person, answering basic questions for callers and speaking with people who come into the district attorney’s office.

sort incoming papers to the appropriate employee’s office mailbox.

enter subpoena service information in the case management system and forward the subpoena returns to the appropriate courtroom administrative assistant.

prepare grand jury cases for presentment, including, but not limited to, scheduling officers and other witnesses, checking for bond papers, affidavit and warrants/indictment warrants.

print accusations and update them in the case management system.

prepare subpoenas for all requested witnesses and forward them to the appropriate person/agency for service.

provide temporary protective order applications, receive the completed application from the applicant and forward it to advocates at the northwest georgia family crisis center.

backup for domestic violence unit receptionist.

prepare dismissal letters as needed.

disseminate case status to law enforcement and bondsmen as needed.

maintain officer and attorney unavailability calendar.

scan bond papers into the cases management system and file them in the case file.

prepare notice to produce orders at request of law enforcement.

other duties as directed by the district attorney or designee.

high school diploma, associate’s or bachelor’s degree preferred, or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

data utilization
: requires the ability to determine, calculate, tabulate, or summarize data/information. Includes performing subsequent actions in relation to these computational operations.

human interaction
: requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.

equipment, machinery, tools, and materials utilization
: requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

verbal aptitude
: requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

mathematical aptitude
: requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.

functional reasoning
: requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods…