Part Time Administrative Assistant

Part Time Administrative Assistant – Waccamaw Management, LLC

We are looking for a Part Time Administrative Assistant to join our team in Danbury, CT to support the Maintenance & Repairs Department. The role involves coordinating schedules, tracking job progress, and helping keep the team organized.

Competitive benefits package for full-time employees including medical, dental, vision, 401k, disability insurance, wellness and development initiatives. Recognized as a Great Place to Work for six consecutive years.

The Part Time Administrative Assistant helps the company grow by:

• Process quotes and follow up on progress
• Follow up on maintenance and repair work orders to ensure timely completion
• Track job progress and prepare reports
• Assist department with many tasks - including, but not limited to:
• Process contractor invoices
• Coordinate and schedule appointments with contractors and homeowners
• Track invoices in system
• Process and track payments
• Create and manage new work orders in our system
• Review contractor documents for compliance
• Maintain professional communication with homeowners, vendors, and staff via phone and email

• Strong organization and attention to detail
• Proficient in Microsoft Excel and general computer use
• Excellent communication and customer service skills
• Ability to work independently and manage multiple priorities
• Prior experience in property management, maintenance coordination, or scheduling is a plus

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Salary range: $40,000.00 - $65,000.00 per year.