Administrative Assistant - Grade 3; Academic Year

Danbury Public Schools serves a diverse community of nearly 10,500 learners, supported by almost 2,000 employees across twenty (20) schools and multiple operational sites throughout the city. Located at the Alternative Center for Excellence (ACE) High School, this School Secretary will work directly with the Building Principal and school staff to provide essential clerical and administrative support that ensures the smooth and efficient operation of the school.

The Alternative Center for Excellence serves high school students in an alternative educational setting. The School Secretary plays an important role in supporting daily school operations, maintaining accurate student records, facilitating communication among students, families, staff, and district personnel, and helping create a welcoming, organized, and professional school environment.

School-based administrative work at ACE requires flexibility, discretion, sound judgment, and the ability to respond effectively to the needs of students and staff in a dynamic educational setting. The successful candidate will assist with student attendance, recordkeeping, office coordination, family communication, and other administrative functions that support student engagement and school operations.

This position provides direct support to the Building Principal and assists with a wide range of school functions, including attendance monitoring, student records management, communication with families, coordination of school activities, and general office management responsibilities.

This position reports directly to the Building Principal. The School Secretary is expected to independently perform a wide range of clerical and office management duties, exercising sound judgment in routine matters and seeking guidance on more complex or sensitive issues.

The role involves regular interaction with students, families, staff, district personnel, and visitors. The successful candidate must demonstrate professionalism, discretion, patience, and strong interpersonal skills while maintaining the confidentiality of student and staff information.

• Serves as a primary point of contact for students, families, staff, and visitors, maintaining a professional, courteous, and welcoming office environment.
• Answers and manages a multi-line phone system; provides accurate information, directs inquiries appropriately, and takes detailed messages.
• Responds to routine questions and concerns from students, families, staff, and community members, referring sensitive or complex matters to the Building Principal as appropriate.
• Supports communication between school staff, families, district departments, and outside agencies as needed.
• Assists with maintaining a safe and orderly school environment by following established visitor procedures and school safety protocols.
• Handles sensitive student and family matters with discretion, professionalism, and respect.
• Supports school initiatives and activities that promote student engagement, attendance, and success.

• Maintains the daily operations of the school office, ensuring efficiency, organization, and responsiveness to the needs of the Building Principal and staff.
• Provides administrative support to the Building Principal, including scheduling appointments, maintaining calendars, preparing materials, and coordinating meetings as assigned.
• Coordinates substitute coverage using Absence Management (Aesop/Frontline) in collaboration with district personnel.
• Maintains time and attendance records for non-certified staff and submits accurate reports to payroll.
• Receives, sorts, and distributes incoming mail, deliveries, and correspondence.
• Assists in completing and submitting incident and injury reports in coordination with the appropriate district departments.
• Maintains office supplies and equipment and ensures that routine office functions are completed in a timely manner.
• Performs other clerical and administrative duties as assigned.

• Prepares, formats, and distributes letters, reports, forms, notices, meeting materials, and other school communications.
• Drafts and proofreads correspondence to ensure accuracy, clarity, proper grammar, and professional presentation.
• Utilizes Microsoft Office and Google Workspace applications for word processing,…