Office Coordinator

Description

We are looking for an organized Office Coordinator to support daily administrative operations for a growing manufacturing company in Danbury, Connecticut.

Responsibilities:

+ Answer telephone and route calls or take messages.

+ Provide support services for production and marketing departments

+ Type quotations and correspondence, mail catalogs and samples to customers and representatives.

+ Prepare shipping papers for domestic and international customers, including SED documents, security endorsements, Bills of Lading, waybills, Certificates of Conformance, packing slips and labels.

+ Receive, copy, log and distribute purchase orders and quotations, and initiate routing of orders for contract review.

+ Enter orders into computer system and into excel spreadsheets.

+ Acknowledge new and amended purchase orders to customers.

+ Prepare paperwork for invoicing, including calculation of shipping charges.

+ Set up and file new customer files, and generate appropriate labels for shipping

+ Prepare inventory reports.

+ Follow company policy, processes and procedures as identified in the Quality Management System.

+ Other administrative duties as assigned.

Requirements

- Experience providing administrative or office coordination support

- Strong attention to detail when handling order entry, shipping paperwork, reports, and customer records.

- Proficiency with computer-based systems and spreadsheet software (Excel), including accurate data entry and document management.

- Effective written and verbal communication skills for working with customers, representatives, and internal departments.

- Ability to organize multiple assignments, prioritize deadlines, and maintain consistent follow-through.

- Familiarity with following established company procedures, documentation standards, and quality-related processes.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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