Administrative Assistant Job Danville area,Indiana USA,Administrative/Clerical

Administrative Assistant

Renovo Solutions is a nationwide healthcare technology management company, owned by a private equity firm, that offers a range of opportunities for technicians to grow within the company. With a presence in 40+ states, we provide comprehensive solutions for managing and maintaining healthcare technologies. We prioritize investing in our employees' development, offering various phases and advancement paths. Through ongoing training, mentorship programs, and a supportive work environment, we foster professional growth and promote from within.

Join our team to make a difference in healthcare while advancing your career with Renovo. At RENOVO, we value knowledge, reliability, and integrity in our employees.

Summary:

The Administrative Assistant is responsible for many of the administrative support duties that support the successful delivery of the Renovo Solutions Medical Equipment Management Program. Due to the close daily relationship and interaction with hospital, medical and administrative staff, as well as, vendors and service personnel, the Administrative Assistant is required to demonstrate excellent customer service relations and organizational skills. Due to the multi-faceted responsibilities, the Administrative Assistant must possess basic knowledge of Accounting, Human Resources, Time Management and Personal Computers.

Specific Responsibilities:

Must take responsibility for program administrative needs, includes completeness and accuracy of duties listed below:

Service parts research and procurement.
Oversight and supervision of the parts inventory database
Establishing and monitoring the inventory Core/Return policy.
Updating purchasing policies and procedures to accommodate changes in workflow and to maintain financial accountability
Assist with Renovo Live database maintenance (MCT & Vendor tables)
Assist Management with Budget analysis and new business proposal research.
Accounts Payables verification / invoice reconciliation & processing.
Human Resources duties as requested.
Service Call Management and Dispatching

Coordinates vendor services database as required or requested.

Where applicable, assists in tracking of inventory additions and deletions to the Renovo Services agreement. Communicates with appropriate support staff pro-actively to assure customer satisfaction with the Renovo program. Reviews Inventory & budgetary reports monthly for accuracy and completeness.

Must prioritize and balance workload accordingly.

Assist with the accurate tracking and reporting of all additions, deletions, and changes to the Renovo Live maintenance management software.

Must exhibit extraordinary customer relations skills. A close daily relationship with the customer requires a high level of customer satisfaction and perception of value per dollar cost. Company image is perceived primarily through contact with the customer and on-site personnel.

Must work closely with his or her manager to keep them informed of account status. This must include SM status, repair status, level and type of projects underway and customer concerns and problems.

As pertaining to equipment management, assists account managers with tracking safety and quality related issues required by the facility. Including hazard notification, equipment failures related to manufacturer recalls and mandatory equipment notifications and upgrades. Attends Safety Committee meetings as needed by Renovo Account Manager or by the facility.

Must be available for after-hours support as needed.

Performs other duties as assigned.

Skills, Knowledge and Abilities:

High school diploma or equivalent required.
A.S. Degree in Business Management or equivalent required.
Minimum of 1 years' experience with a service management firm /…