Administrative & Office Support Specialist

Administrative & Office Support Specialist

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).

Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link or call DARS at , or DBVI at .

Working Title
- Administrative & Office Support Specialist

Role Title
- Admin and Office Spec II

Role Code - 19012-SW

FLSA
- Nonexempt

Pay Band - 02

Position Number - 279W0031

Agency
- Danville Community College

Division
- Danville Community College (Div)

Work Location
- Danville - 590

Hiring Range - $21 to $23 per hour

Emergency/Essential Personnel
- No

EEO Category - 6-Administrative Support

Full Time or Part Time
- Part Time

Does this position have telework options?
-Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule
- Monday through Friday:
Hours are generally between 9:00 a.m. – 2:30 p.m. Commonwealth of Virginia part-time/wage employees are limited to working 1,500 hours per agency per year, which is calculated as the 365-day period from May 1st through April 30th each year. It is the employee and supervisor's responsibility to manage and maintain the work schedule to ensure the limited 1,500 hours are not exceeded within the May 1 – April 30 365- day period.

Sensitive Position
- No

Job Description
- Danville Community College developed from two institutions, Danville Technical Institute and the Danville Division of Virginia Polytechnic Institute opened in 1936 as Danville Textile School, becoming Danville Technical Institute just after World War II. The Danville Division of Virginia Polytechnic Institute first began as an engineering division in 1946, and was later expanded to include the first two years of course work for all engineering, business administration, liberal arts, and science majors.

Beginning in the summer of 1966, all programs taught by Danville Technical Institute were brought under the Virginia Department of Community Colleges. Effective July 1, 1968, the Danville Division of Virginia Polytechnic Institute merged with the existing community college providing the comprehensive programs now offered.

The primary goal of this position is to provide administrative office support to the TARE (Training, Assessments for the Retention of Employment) Programs Office. The TARE office provides support to low income students with children 19 years or younger in order to eliminate barriers to education.

Job Duties:

• Communicates program policies, procedures, and requirements effectively to clients, students, community partners, and other stakeholders.
• Processes and maintains all required program documentation, assists with collecting participant information and data, and ensures accurate creation and maintenance of client files and student database tracking systems.
• Provides ongoing support for client database management by entering, updating, and verifying participant information to ensure accurate and timely quarterly report submissions in accordance with established schedules, policies, and procedures.
• Organizes and manages client records and databases while maintaining confidentiality and data integrity.
• Collaborates effectively with staff, clients, and community partners to ensure clear, accurate, and timely communication regarding program activities, services, and…