Estates Co-ordinator​/Administrator

Estates Co-ordinator / Administrator

Location:

Dartford, Kent

Start Date:

13 July 2026

End Date: 30 November 2026 (Potential Extension Available)

Pay Rate: £13.00 per hour PAYE

Hours:

37.5 per week

Are you an organised and detail-oriented administrator looking to build your experience within a fast-paced healthcare environment?

We are recruiting for an Estates Co-ordinator /Administrator to support a busy healthcare facilities team in Dartford. This is a fantastic opportunity to join an essential service that helps maintain and support healthcare operations, ensuring processes, compliance, procurement and administration activities run smoothly and efficiently.

The Role

As an Estates Co-ordinator, you will provide vital administrative and operational support to the Estates team. This varied position combines procurement, compliance, payroll administration, reporting and general coordination duties, making it ideal for someone who enjoys a busy and dynamic workload.

Working Hours

The service operates between 07:00 and 19:00.

Shift patterns include and must be available for all:

07:00 - 15:00

09:00 - 17:00

11:00 - 19:00

Weekend shifts are 09:00 - 17:00.

The team structure includes:

2 positions working Monday to Friday
1 position working Saturday and Sunday plus 3 weekdays
Flexibility is required to support operational needs.

Key Responsibilities

Procurement and Purchasing

Raise purchase orders using approved procurement systems
Ensure purchasing activities comply with company policy and delegated authority levels
Process and receipt invoices accurately
Maintain procurement records and documentation

Administrative Support

Provide day-to-day support to Estates Managers and operational teams
Prepare documents, reports and correspondence
Maintain filing systems and accurate records
Manage schedules and coordinate administrative activities
Handle ad hoc administration tasks as required

Payroll Administration

Run monthly payroll files for approval and submission
Ensure payroll data is accurate and completed within deadlines
Maintain payroll records and supporting documentation

Compliance and Reporting

Maintain statutory and contractual compliance documentation
Support audits and governance activities
Produce reports and performance information
Assist with management reviews and compliance monitoring

Systems and Data Management

Update information within CAFM and other Estates systems
Maintain accurate records and databases
Support reporting and data analysis activities

Team Communication

Produce monthly team newsletters
Support the development of Toolbox Talks under management guidance
Take accurate minutes during meetings held in person or via Microsoft Teams
Act as a key point of contact for administrative queries

What We're Looking For

Essential Skills and Experience

Previous administration, coordinator or office support experience
Excellent organisational and time management skills
Strong attention to detail
Good Microsoft Office skills including Word, Excel, Outlook and Teams
Excellent written and verbal communication skills
Ability to manage multiple priorities and deadlines
Professional and proactive approach to work

Desirable Experience

Procurement or purchasing administration
Payroll administration
CAFM systems knowledge
Facilities management, estates, healthcare or NHS experience
Compliance and governance administration

Why Apply?

If you are a proactive administrator with excellent attention to detail and are looking for an opportunity within a healthcare setting, we would love to hear from you. Apply today.

Apply Today and Make a Difference!

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

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