Transport Administrator

Responsibilities

• Perform general clerical duties, including photocopying, scanning, and mailing
• Answer and direct phone calls with professionalism and courtesy
• Maintain electronic and hard copy filing system
• Handle sensitive information in a confidential manner
• Prepare and modify documents using computerised systems such as Google Suite and Microsoft Office
• Assist in the preparation of regularly scheduled reports
• Update and maintain office policies and procedures
• Perform data entry tasks accurately and efficiently
• Manage inventory of office supplies and place orders when necessary
• Answer phone calls to clients and hauliers
• Process invoices through internal system and ensure POD’s are attached
• Raise job references in internal system and charge clients accordingly

• Proficient in computerised systems such as Google Suite and Microsoft Office
• Strong clerical skills with attention to detail – Excellent phone etiquette and communication skills
• Familiarity with Quick Books or other accounting software is a plus
• Strong organisational skills with the ability to prioritise tasks effectively
• Ability to handle confidential information with discretion
• Knowledge of the haulage, transport, or logistics environment is essential