Estates Co-Ordinator​/Administrator

Overview

Estates Co-ordinator / Administrator – Dartford, Kent

Location:

Dartford, Kent

Start Date:

13 July 2026

End Date: 30 November 2026 (Potential Extension Available)

Pay Rate: £13.00 per hour PAYE

Hours:

37.5 per week

As an Estates Co-ordinator, you will provide vital administrative and operational support to the Estates team in a fast-paced healthcare environment. This role combines procurement, compliance, payroll administration, reporting and general coordination duties.

Key responsibilities include procurement and purchasing, administrative support, payroll administration, compliance and reporting, systems and data management, and team communication.

The service operates between 07:00 and 19:00. Shift patterns include and must be available for all:

• 07:00 – 15:00
• 09:00 – 17:00
• 11:00 – 19:00
• Weekend shifts are 09:00 – 17:00

Team structure includes:

• 2 positions working Monday to Friday
• 1 position working Saturday and Sunday plus 3 weekdays

Flexibility is required to support operational needs.

• Procurement and Purchasing:
  Raise purchase orders using approved procurement systems; ensure activities comply with policy and approvals; process and receipt invoices; maintain procurement records.
• Administrative Support:
  Provide day-to-day support to Estates Managers and operational teams; prepare documents, reports and correspondence; maintain filing systems; manage schedules; handle ad hoc tasks.
• Payroll Administration:
  Run monthly payroll files for approval and submission; ensure data accuracy and deadlines; maintain payroll records and supporting documentation.
• Compliance and Reporting:
  Maintain statutory and contractual documentation; support audits and governance activities; produce reports and performance information; assist with management reviews and compliance monitoring.
• Systems and Data Management:
  Update CAFM and other Estates systems; maintain records and databases; support reporting and data analysis.
• Team Communication:
  Produce monthly team newsletters; support Toolbox Talks; take accurate minutes in meetings; act as a point of contact for admin queries.

Note:
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• Previous administration, coordinator or office support experience
• Excellent organisational and time management skills
• Strong attention to detail
• Good Microsoft Office skills including Word, Excel, Outlook and Teams
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Professional and proactive approach to work

• Procurement or purchasing administration
• Payroll administration
• CAFM systems knowledge
• Facilities management, estates, healthcare or NHS experience
• Compliance and governance administration

If you are a proactive administrator with excellent attention to detail and are looking for an opportunity within a healthcare setting, we would love to hear from you. Apply today.

Adecco is an Equal Opportunities Employer. We are committed to inclusive and accessible recruitment. If you require reasonable adjustments, please let us know and we will support you.

We do not include recruitment-process content here beyond this description. By applying, your details may be submitted to Adecco.