Administrator - Construction Industry

Administrator

Location: Dartford, Kent
Hours: Core Hours 9.30am – 2pm, Monday – Friday (Part and Full time applications considered)
Salary: From £24,500 dependent on experience (pro‑rated for agreed working hours)
Holiday: 28 days including Bank Holidays
Sector: Construction, Fenestration, Administration

Our client is a UK-based specialist contractor providing the design, manufacture, installation, and maintenance of commercial shopfronts and glazing solutions for retail and commercial clients. The company delivers a wide range of services including aluminium shopfronts, curtain walling, structural glazing, doors, shutters, glass installations, and bespoke fit‑out solutions. Established as a family‑run business with over 30 years of industry experience, they have built a strong reputation for delivering high‑quality installations for leading retail clients across the UK.

They are now looking for an office administrator who can pull together the invoicing, installation team's diaries, enquiries and wider office collaboration. The ideal candidate will have a strong background in administrative tasks, as well as some invoicing experience and preferably a construction or similar installation‑based background.

• Raising invoices and purchase orders for the wider teams, and chasing payments as necessary
• Full range of administrative tasks, including inbox management, stationary ordering and organisation, dealing with enquiries over the phone, managing any post to/from the office, scanning and filing for the wider teams
• Booking and managing the installation teams' diaries for efficiency and minimal down time
• Accurate and up to date reporting on payments and missed payments to senior management
• Assisting the wider teams, such as design and installation teams, with any administrative tasks they may require, such as parking permits or printing
• Booking meetings and sending calendar invites for the wider teams

• 2+ years of experience in a construction administrator or maintenance administrator position
• Experience using Quick Books for invoicing and reporting
• Good understanding of construction health and safety, and document control requirements
• Experience working in a fast‑paced environment with changing priorities
• In‑depth understanding of how a construction or fit‑out firm operates and the type of support that may be required
• High level organisational skills are essential to this role, along with the ability to prioritise tasks
• Clear, concise and accurate written and verbal communication skills
• Excellent telephone skills and the ability to speak confidently with different types of clients and industry professionals
• Great time and diary management skills for yourself and engineers
• Ability to reliably commute to the office based in Dartford

• Salary awarded dependent on experience, starting £24,500 for full‑time candidates and pro‑rated for part‑time candidates
• Core hour working required Monday to Friday from 9.30am to 2pm, with flexible hours offered around that to support work‑life balance
• Full‑time or part‑time candidate considered if the above hours can be met
• 20 days annual leave, plus 8 bank holidays
• Friendly, busy working environment and welcoming office space