Office Coordinator

Director of Training & Development

Role

Summary:

Do you thrive on creating structure, building systems, and making things look effortlessly organized? If you’re passionate about standardizing documents, managing digital assets, and crafting templates that everyone loves to use, we’ve got the perfect opportunity for you! The Office & Marketing Coordinator is responsible for maintaining consistency across documentation, supporting marketing initiatives, and providing a professional front‑office presence. This role streamlines internal processes, supports branding efforts, and ensures a positive impression for clients and visitors.

• Oversee version control, templating, and formatting of internal documents.
• Maintain and organize reusable content in SharePoint.
• Clean up and standardize SOPs, job descriptions, onboarding packages, and internal communication tools.

• Coordinate cross‑functional teams to align deliverables with new initiatives/campaign goals.
• Manage digital assets and support branding and website initiatives.
• Assist with marketing projects to reduce reliance on external resources.

• Serve as the professional and welcoming face of the organization.
• Support senior teams and handle a steady stream of internal requests efficiently.
• Ensure a positive experience for clients, visitors, and staff.
• Ensure office supply requirements are on hand and managed.

• Build and maintain libraries with templates and proposals.
• Organize and migrate content from individual drives to centralized systems.
• Implement consistent workflows for document management.

• Plan and execute internal events, industry gatherings, and supplier nights.
• Manage logistics for small and large events with minimal supervision.
• Provide overflow support to various teams as needed.

• Post‑secondary education in Business Administration, Marketing, Communications, or a related field.
• Minimum 3 years of experience in office administration, marketing coordination, or a similar role.
• Experience with SharePoint and document management systems.
• Background in marketing coordination and digital asset management.
• Strong organizational and multitasking skills.
• Professional demeanor and excellent communication abilities.
• Experience supporting senior leadership and cross‑functional teams.
• Event planning experience is an asset.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with digital asset management and website content updates.
• Exceptional attention to detail and consistency in documentation.
• Proven ability to manage multiple projects and deadlines simultaneously.
• Ability to work independently and take initiative.
• Adaptability to changing priorities and a fast‑paced environment.
• Previous experience in branding or marketing campaigns is an asset.

• Mid‑Senior level

• Full‑time

• Marketing and Sales

• Construction

Dartmouth, Nova Scotia, Canada