Secretary 2 (Disaster Financial Assistance Support Admin

Competition #: 49443

Department: Emergency Management

Location: DARTMOUTH

Type of Employment: Temporary

Union Status: NSGEU - NSPG

Closing Date: 02-Aug-26 (Applications are accepted until 11:59 PM Atlantic Time)

The Department of Emergency Management is responsible for leading disaster and emergency planning, preparedness, response and recovery activities on behalf of the Province of Nova Scotia. The objective of the Department is to ensure that Nova Scotians are safe, prepared and resilient in the face of disasters and emergencies. The Department leads the coordination and co‑operation of partners and resources during provincial level critical incidents, supports municipal and other partners in regional level and local events, administers the province’s 911 service, maintains critical communications infrastructure and supports operations of our regional emergency management centres.

The Department also works to ensure critical government services continue to function during and after critical events.

The Planning and Preparedness Branch enhances preparedness, reduces vulnerabilities, and ensures a coordinated response to critical incidents and emergencies by:

• Standing up and deploying the Nova Scotia Guard
• Reviewing comprehensive emergency management programs by the province and municipalities and ensuring they are robust
• Conducting thorough risk assessments and advising on mitigation strategies
• Administering the Disaster Financial Assistance program to ensure recovery takes place as quickly as possible
• Leading strategic policy, including the management of federal and regional agreements and management of legislation, regulations, policies, establishing standards and preparedness initiatives
• Supporting effective risk management and business continuity for the Province, municipalities, and critical infrastructure partners
• Managing the resiliency office

We are hiring an Administrative Support professional for the Disaster Financial Assistance Program (DFA). This role provides essential operational and clerical support to the DFA team, ensuring accurate documentation, organized workflows, and timely processing of disaster assistance claims. Working under limited supervision, you will help maintain and build the functioning of the DFA program by supporting file preparation, tracking and file management systems, developing processes, and ensuring efficient support in a fast‑paced environment.

• Preparing correspondence and reports related to DFA claims
• Providing project tracking for claims as well as developing efficient filing systems, ensuring information is easily accessible.
• Supporting the day‑to‑day operational management of the division.
• Contributing to the development and enhancement of administrative processes.
• Assisting with reception duties, including responding to and directing incoming calls, emails, walk‑ins, and inquiries and referring to the appropriate resource for action.
• Assisting with coordinating budgets, ordering and receiving goods, processing invoices for payment, handling financial transactions, and ensuring procurement procedures are followed.
• Supporting audit and quality assurance activities by locating documents, preparing audit‑ready file bundles, and ensuring version control.

You will have a one (1) year business administration course plus a minimum of three (3) years of administrative support experience, or an equivalent combination of training and experience. Experience with disaster assistance programs is desirable.

• Experience supporting disaster assistance programs, emergency management operations, or public sector recovery initiatives.
• Familiarity with DFA program requirements, documentation standards, or cost‑shared federal–provincial funding processes.
• Experience working with financial documentation, payment packages, procurement processes, or invoice tracking in a government environment.
• Knowledge of electronic case management systems, digital filing structures, or SharePoint‑based document workflows.
• Experience communicating with municipal partners, applicants, or the public regarding program…