Facilities Manager

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Clinic Dartmouth, MA, US

Salary Range: $50,000.00 To $50,000.00 Annually

Claris Vision was formed in 2011, bringing together some of New England’s top eye care practices to provide the most comprehensive spectrum of vision care services available in the region. Claris Vision’s team of leading physicians are dedicated to providing the best clinical care, utilizing leading technology, and ensuring an individualized experience and high-quality care plan for each patient.

The Facilities Manager is responsible for overseeing the maintenance, safety, security, and efficient operation of buildings, equipment, and facility systems. This role ensures that all facilities are maintained in excellent condition, comply with applicable health and safety regulations, and provide a safe, clean, and productive environment for employees, customers, and visitors.

The ideal candidate is organized, detail-oriented, patient-focused, and capable of balancing clinical responsibilities with operational and logistical duties in a fast-paced ophthalmology practice.

Key Responsibilities

1. Facility Operations and Maintenance

• Oversee the daily operations and maintenance of buildings, grounds, and facility equipment.
• Develop and implement preventive maintenance programs.
• Coordinate repairs, inspections, and servicing of HVAC, electrical, plumbing, lighting, and other building systems.
• Ensure facilities remain clean, organized, functional, and well-maintained.
• Respond promptly to maintenance requests and facility emergencies.

2. Health, Safety, and Compliance

• Ensure compliance with applicable building codes, fire safety regulations, OSHA requirements, and environmental standards.
• Conduct regular facility inspections and risk assessments.
• Maintain emergency response plans, evacuation procedures, and safety documentation.
• Coordinate fire drills, safety inspections, and corrective actions.
• Identify potential hazards and implement measures to reduce workplace risks.

3. Vendor and Contractor Management

• Coordinate external contractors, service providers, and maintenance vendors.
• Obtain and review quotations for repairs, maintenance, and facility improvement projects.
• Monitor vendor performance, service quality, and contractual obligations.
• Ensure contractors follow established safety policies and site procedures.

4. Budget and Cost Management

• Prepare and manage facilities operating and maintenance budgets.
• Monitor utility expenses, maintenance costs, and supply expenditures.
• Identify opportunities to reduce costs and improve operational efficiency.
• Maintain accurate records of expenses, purchase orders, invoices, and contracts.

6. Space and Asset Management

• Maintain accurate inventories of facility equipment, tools, furniture, and other assets.
• Coordinate office moves, space planning, renovations, and facility upgrades.
• Monitor the condition and lifecycle of building systems and equipment.
• Maintain facility records, maintenance logs, inspection reports, and equipment manuals.

7. Emergency and Project Management

• Coordinate responses to equipment failures, utility interruptions, leaks, and other facility emergencies.
• Establish maintenance schedules and ensure projects are completed on time and within budget.
• Provide regular reports to management regarding facility conditions, maintenance activities, and operational concerns.

Qualifications

• Associate or bachelor's degree in Facilities Management, Engineering, Building Management, Business Administration, or a related field preferred.
• Previous experience in facilities management, building maintenance, or operations supervision.
• Knowledge…