Administrative Assistant

Administrative Assistant page is loaded## Administrative Assistant locations:
Medical Center Campus time type:
Full time posted on:
Posted Todayjob requisition :
R141130

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Job Title:

Administrative Assistant## Department:

Medicine | IM Cardiovascular Medicine Administrative Assistant within the Division of Cardiovascular Medicine in the Department of Internal Medicine who performs a variety of administrative tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; manages and oversees administrative functions of the clinical operations for the Division of Cardiovascular Medicine within the Department of Internal Medicine;

responsible for implementing processes, workflows, policies, and procedures that ensure efficiency, transparency and compliance; functions as liaison between Division, Central Scheduling, IHIS, Cadence team, third party vendor (where appropriate) and division access leadership; ensures required and appropriate levels of provider coverage of inpatient service, procedural and outpatient clinics, as well as special CVM programs, for both immediate need and long range planning;

maintains accurate provider’s schedules and manages clinic schedule changes; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations;

assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; completes project work as assigned by Division Administrator or Administrative Manager. Performs other duties as assigned.
** Minimum Education and Skills/Experience Required/Desired
** Per CCS Specifications; six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; six months experience (600 hours course work) in office practices and procedures; six months experience (600 hours course work) in customer service. Requires successful completion of a background check. Selected candidate may be asked to complete a re-employment physical including a drug screen.##

Additional Information:##

Location:

Davis Heart and Lung Research Institute (0113)## Position Type:

Regular## Scheduled

Hours:

40##
** Shift:
** First Shift
*** Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.
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