Receptionist, Administrative​/Clerical

Overview

Victorium Legal advises companies, professionals, and clients on complex legal issues. The Receptionist serves as the firm’s initial contact and the unseen force that maintains seamless workflow behind the scenes. In this position, you will welcome guests with refreshments, handle a high volume of calls, convert inquiries into paid appointments, and maintain accurate intake records. You'll also be required to ensure the office always looks its best by tracking supplies, resetting the conference room after meetings, stocking the waiting and break areas, performing light cleaning to keep the environment tidy, and foreseeing potential issues before they arise.

These are all crucial skills for this position.

• Ensure the security of the building by having visitors follow necessary sign-in protocol
• Take incoming phone calls and respond to emails and ensure the appropriate people receive all relevant information
• Book travel arrangements and prepare itineraries so off-site meetings go smoothly
• Assure incoming and outgoing mail is managed appropriately and handle deliveries
• Provide administrative support to other team members with data entry, paperwork, photocopying, etc. when needed
• Give every employee, client, and visitor a warm welcome at the front desk and communicate any important information or directions
• Make appointments for employees and ensure the calendar is current and correct

• 1+ year of front desk receptionist experience or related job experience preferred
• Proficient computer skills and knowledge of Microsoft Office
• Possesses strong customer service skills, interpersonal skills, organizational skills, and time management skills
• Well-versed in taking telephone calls and handling stressful situations
• Must have graduated high school, received a G.E.D. or equivalent

$20 - $25 hourly