Student Services Specialist; STDT SVC Advisor SV

The Advising Services unit in the Graduate Studies office is a campus-wide service unit that is directly engaged with graduate program staff and students on a constant basis, and serves as the primary point of contact for these groups on issues related to graduate education. Graduate programs across campus report up to Graduate Studies via the Advising Services unit for the matriculation, academic progress and milestones, and graduation of graduate students at UC Davis.

Under supervision of the Director of Advising, responsible for a wide range of services for Master’s and PhD students. Manages academic processes for graduate student petitions and academic milestones, including review, approvals, and communications to programs, students, and other units.

October 26, 2026 at 11:59pm

• Batchelor's degree in related area and / or equivalent experience / training
• Experience with confidential student records and other sensitive materials or information.
• Multicultural competencies; skills to work and communicate with diverse populations.
• Skills in service orientation, organization, active listening, and critical thinking
• Computer skills using software programs (i.e. Microsoft Word and Excel) for word processing, maintaining databases, and accessing student information.
• Awareness, knowledge, and skill in applying diversity, equity and inclusion to one’s work. A profound belief in the value of a diverse and safe workforce and a commitment to achieve this goal through collaboration and team building, working cooperatively with a diverse group of department and campus constituencies.
• Exercise, initiate and possess the flexibility to contribute as part of a team to expand position responsibilities in the face of changing priorities in a complex and diverse work environment.
• Attempt unfamiliar assignments and respond with flexibility to requests for assistance from faculty, staff, and students. Think and act independently, work under pressure and with frequent interruptions.

• Experience with Banner, student databases, Box, Smartsheet.
• Knowledge of university policies and procedures that apply to graduate students. Knowledge of UC policies regarding privacy of information.

• 60% - Academic Services
• 20% - Organizational Support
• 20% - Program Support

Graduate Studies (GS) advocates on behalf of graduate students and postdoctoral scholars, supports the faculty and staff engaged in delivering graduate education, and administers academic and administrative policies affecting graduate students and postdoctoral scholars in ways that foster a culturally and intellectually diverse environment characterized by high academic standards. Graduate Studies at UC Davis includes more than 100 dynamic degree programs, and a diverse and interactive student body from around the world.

The division of Graduate Studies (GS) embraces and values diversity, equity and, inclusion (DEI). We are committed to employing and retaining a diverse workforce and have programs and policies in place to ensure all employees can succeed regardless of race, color, national origin, religion, sex, gender expression, gender identity, gender transition status, pregnancy, physical or mental disability, medical condition, genetic information, ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services, including protected veterans.

In acknowledgement of historical and current injustices faced by marginalized members of our global UC Davis community. We are firmly committed to…