Accounting Specialist

The Accounting Specialist will be responsible for PRG’s daily deposit, accounts payable and expense entries, merchandise inventory tracking and maintaining organization of documents.

Process daily cash receipts, including applying receipts to open pledges, depositing of funds, accurately recording revenue to the appropriate accounts and dimensions within the financial software (region/department/restriction, etc.)

Timely entry of all invoices for payment; assigning the correct date, GL account, description and fund (region) for each entry; recording prepaid and accrued expenses; prepping payables for biweekly payments; providing information necessary to prepare check runs; securing W-9 forms from vendors prior to payment; reconciling all bank accounts by the 10th of each following month

Tracking of all credit cards on a daily basis; ensuring employee expense and credit card reports are received by the 7th of each following month; verifying that all credit card entries are applied to the appropriate GL account and fund (region); reconciling credit cards by the 10th of each following month

Tracking and recording merchandise purchases and sales on a daily basis; ensuring accuracy of e-commerce platform entries and inventory GL balance; obtaining invoices from marketing and entering new purchases/making sure items were counted and verified; ensuring gifted merchandise is properly recorded to the correct GL account and fund (class); heading of the year-end inventory count as well as inventory counts as needed throughout the event season

Reconciling monthly bank statements

Work with the Database team to run reports and reconcile development database revenue to the financial statements

Track event revenue and expenses for reconciliation and internal reporting

Maintaining organization of documents including filing of invoices and check stubs, bank statements and reconciliations

Assist the finance team in meeting required deadlines; includes the willingness to contribute additional time toward meeting departmental deadlines if needed

Communicate with regional directors/appropriate staff as needed to ensure information is properly input into PRG’s financial software

Other duties as assigned

Bachelor’s degree in Accounting, Finance or related field strongly preferred;
Associate’s degree with accounting experience (accrual method) considered

Double entry bookkeeping/experience with GAAP required

Proficiency in MS Office and Google Workspace applications

Attention to detail/self-review of work

At least two years of experience with accounting software (Quick Books, Sage Intacct, Financial Edge, etc.) required

PRG strives to maintain an excellent team culture; willingness to be a team player is required

Excellent analytical, problem-solving, time management and decision-making skills

Exhibits initiative, integrity and sound judgment; maintains confidentiality

Ability to independently organize work, set priorities, meet deadlines and follow-up on assignments; self-motivated

Working knowledge of computer hardware, software and networks

Passion for PRG’s mission

This position requires the Accounting Specialist to work in an office environment and requires attendance at flagship Pink Ribbon Good Sponsored events. This is a full time position with hours 9am to 4:30pm Monday through Friday, working out of our headquarters in Dayton, Ohio.

This position reports into the Controller.