Executive Assistant

Overview

Join to apply for the Executive Assistant role at The Ward Team. We are looking for a proactive and detail-oriented Executive Assistant to provide high-level administrative support to our leadership team. This role is best suited for an organized professional who can manage multiple priorities, maintain confidentiality, and adapt to a flexible work schedule.

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Draft, review, and manage correspondence, reports, and presentations.
• Act as the point of contact between executives, staff, and external stakeholders.
• Organize and prepare materials for meetings, including agendas and follow-up documentation.
• Track projects, deadlines, and deliverables to ensure timely completion.
• Process expense reports, invoices, and assist with budget tracking.
• Uphold a high level of professionalism, discretion, and confidentiality.

• Bachelor’s degree or equivalent experience preferred.
• 2+ years of experience as an Executive Assistant or in a similar administrative role.
• Excellent communication and interpersonal skills.
• Strong organizational, multitasking, and problem-solving abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Ability to work independently, adapt quickly, and manage shifting priorities.

• Full-time role with flexible scheduling options to support work-life balance.
• Hybrid/remote options may be available depending on business needs.

• Competitive salary with performance-based growth opportunities.
• Health, dental, and vision insurance.
• Paid time off, holidays, and sick leave.
• Retirement savings plan (401k or equivalent).
• Professional development and training opportunities.
• Employee wellness programs and additional perks.

• Seniority level:
  Entry level
• Employment type:
  
  Full-time
• Job function:
  Administrative