Administrative Assistant - Division of Health Sciences

Job Title Administrative Assistant I
- Division of Health Sciences

Location

Location Main Campus
- Dayton, OH

Job Number

Job Number 05576

Department

Department Nursing

Job Category

Job Category Support

Job Type

Job Type Full-Time

Status

Status Regular

Job Open Date

Job Open Date 10/21/2026

Resume Review Date

Resume Review Date 11/5/2026

Closing Date

Closing Date 11/04/2026

Open Until Filled No

The Sinclair Health Sciences Division is dedicated to providing exceptional administrative support to the Department Chairs, Program Director, full-time faculty, and adjunct faculty, ensuring the efficient and professional operation of the departments. This role is focused on offering high-level customer service to current, future, and past students, as well as to other internal and external customers of the departments, division, and the college.

The position plays a key role in facilitating smooth departmental operations, supporting faculty needs, and contributing to an optimal experience for students and stakeholders alike.
The potential minimum compensation for this position begins at $35,194.00 and is commensurate with education and experience.

Why you’ll love Sinclair:

The following are some of the benefits that full-time support staff with Sinclair College receive:

• Tuition Waiver for You and Your Family: Employees and eligible dependents can take advantage of tuition-free access to Sinclair courses and programs.
• Generous Retirement Benefits: Build your future through participation in OPERS , including a 14% employer contribution.
• Exceptional Time Off: Enjoy more than four weeks of vacation and personal leave, more than three weeks of sick leave annually, and 14 paid holidays each year.
• Health Benefits That Work for You: Choose from competitive medical, dental, and vision plans designed to support you and your family’s health and well-being.
• Peace of Mind for the Future: Full-time employees receive employer-paid life insurance and long-term disability coverage.
• Professional Growth Opportunities: Continue your education and career development with tuition reimbursement and ongoing professional development support.
• Work-Life Balance and Wellness: Access programs, resources, and events that support your personal well-being and professional success.

Principal Accountabilities

• Greet students, visitors, faculty and staff in professional manner, answer questions, problem solve where applicable, and refer appropriately
• Answer incoming phone calls efficiently and professionally from students, internal and external customers
• Communicate appropriately to email inquiries and communications
• Schedule appointments for students and visitors to meet with Department Chairs, Program Directors, and full-time faculty
• Support department-based Administrative Assistants to monitor and maintain inventory of office supplies for departments and division; order, process, receive supplies
• Initiate appointment requests for meetings; coordinate booking appropriate meeting room and food requisition processes where applicable
• Perform FBI and BCI background screening for students and staff
• Process incoming and outgoing mail correspondence
• Order duplication, receive duplicated materials and distribute appropriately
• Process work order requests and help desk tickets as needed
• Review and maintain identified departmental websites within the division
• Create and relay appropriate communications to program applicants and current students
• Review and process high volumes of student and faculty medical and miscellaneous documentation while maintaining confidentiality and accuracy
• Maintain and update compliance tracking spreadsheets
• Other duties as assigned

Requirements

• Minimum of a high school diploma or equivalent required; associate’s level degree in related field preferred
• Minimum of two (2) years of administrative assistant/office experience required
• Demonstrated knowledge of Microsoft Office:
  Word, Access, PowerPoint, Excel, Outlook required
• Strong computer skills with ability to master proficiency in applicable software systems used by the college required
• Excellent organizational and time management skills required
• Current Notary Certification preferred or ability to obtain Notary Certification required within six (6) months
• Professional communication skills to include: oral, written; interpersonal; and…