Executive Assistant

Position Summary The Executive Assistant provides high-level administrative and operational support to Daybreak’s CEO and COO, helping manage schedules, coordinate priorities, and ensure key responsibilities and initiatives move forward efficiently. This role serves as a trusted partner to executive leadership by anticipating needs, facilitating communication, preparing executive materials, and supporting effective decision-making. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing competing priorities while maintaining professionalism, confidentiality, and sound judgment.

Duties and responsibilities

Manage complex executive calendars, schedule meetings, and coordinate competing priorities.

Coordinate domestic travel arrangements, prepare itineraries, and manage expense reporting.

Prepare, edit, and format correspondence, presentations, reports, and meeting materials.

Coordinate leadership meetings, prepare agendas, document action items, and follow up on deadlines.

Serve as a professional point of contact for internal and external stakeholders.

Handle confidential information and sensitive matters with discretion and sound judgment.

Track executive commitments and support follow-through on strategic and operational initiatives.

Maintain administrative records, manage office-related tasks, and support efficient daily operations.

Anticipate executive needs, identify potential scheduling conflicts, and proactively resolve administrative challenges.

Provide general administrative support and adapt to changing priorities to ensure leadership operates effectively.

At least five years of experience as an Executive Assistant supporting C-suite or senior executives.

Exceptional organizational, planning, and time-management skills.

Strong written and verbal communication skills, with a polished and professional manner.

Excellent judgment, discretion, and ability to handle sensitive information.

Proficiency with Microsoft Office or Google Workspace and calendar-management tools.

Ability to anticipate needs, work independently, and adapt to changing priorities.

Strong attention to detail and a calm, solutions-oriented approach.