Magistrate Bailiff

Clermont Municipal Court

FLSA STATUS:
Non-Exempt

EMPLOYMENT STATUS: FULL TIME

WORK SCHEDULE:

40 hours per week

EXEMPTION TYPE: N/A

REPORTS TO:

Magistrate

CIVIL SERVICE STATUS:
Unclassified

RATE: 20.25/ HR

A bailiff must have a high school diploma or GED; prior law enforcement, military, bailiff experience or criminal justice education, possess basic typing skills and experience with Windows-based operating systems, particularly with Microsoft Office applications (Word, Excel, Outlook, etc.); be able to perform basic mathematics; a satisfactory background check and drug screen; possess a valid driver’s license; and meet the physical requirements listed below.

The bailiff is responsible for maintaining order for the Judge or Magistrate in the courtroom. The bailiff helps to administer the docket; control the line of communication to the Judge or Magistrate; is the Judge’s or Magistrate’s assistant in his or her absence and serves as workflow manager to the Judge and Magistrate. The bailiff performs all duties and responsibilities as directed by the Judge, Magistrate and the Court Administrator

• 1. Specific Duties:
• a. Docket Administration:
  Manages and administers the Judge’s or Magistrate’s docket. This includes pulling and maintaining cases for the docket. Enter bench warrant codes into Court View, prepare fingerprint orders, No Contact order documents and ensure that any other forms are prepared and ready for the Court.
• b. Courtroom Administration:
  Maintains order in the Courtroom. Enforces courtroom rules of behavior. Announces entrance of the Judge or Magistrate. Checks the courtroom for security and cleanliness and assures availability of supplies.
• c. Jury Administration:
  Facilitates and manages the jury.
• d. Security:
  Responsible for the personal security of the Judge or Magistrate and Courtroom visitors.
• 2. Other
  
  Duties & Responsibilities:
  
  Performs other duties as directed by the Judge or Magistrate, including serving as bailiff for the Court’s Judges from time to time on an as needed basis. May also assist with administrative duties such as assisting with case assignment, community control compliance, and civil service verification.
• 3. Communications:
  Controls the lines of communications to and from the Judge or Magistrate. Greets visitors to the Chambers and Court; assists visitors with questions concerning court procedure. Responds professionally and demonstrates an ability to diffuse difficult or hostile visitors to the Court. Maintains routine access to the files and records of the Court. Make/answers phone calls on behalf of the Judge or Magistrate.
  
  Receives and transmits confidential information within the court and chambers; communicates and discusses holdings of cases with Judge or Magistrate before they are released to the public.
• 4. Confidentiality:
  Exercises discretion and sound judgment regarding the confidentiality of all information encountered on the job. Reviews confidential data, including, but not limited to, non-public records and information contained in party files, LEADS/NCIC, Court decisions, orders and other works in progress. Uses access to confidential information for official purposes only.
• 5. Court Liaison:
  Acts as a liaison between the Court and Jail, Police, Prosecuting Attorney, and the Public.
• 6. Policy Compliance:
  Responsible for following the Court’s employee handbook and policies, including its policy prohibiting workplace harassment.
• 7. Cooperation:
  Works cooperatively with co-workers, Court staff, other judges, attorneys, litigants, witnesses, and other visitors to the Court. Keeps regular attendance and punctual office hours. May work long hours on an…