Proposal Manager

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Do you enjoy learning about new technologies and how they can be used to provide cutting edge services to the Air Force and DOD customers? If so, then look to join the Stellar Innovations and Solutions team!

The selected applicant will become part of an existing team, in an environment that will challenge you, force you to continuously innovate, and work on solutions that make a difference.

There is a future for you here to support highly visible and strategic programs at SIS! If you love technology and want a career making a difference supporting meaningful Air Force and DOD programs, then Stellar Innovations is the company for you!

Stellar Innovations & Solutions Inc is seeking a Federal Proposal Manager to support our proposal team on site in Dayton, OH
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The Federal Proposal Manager will join a fast paced, dynamic team, facilitating, conducting and supporting business development and market strategy activities across Stellar Innovations & Solutions Inc’s (SIS) Federal client capability portfolio. Reporting directly to the Proposal Development department Vice President, the Federal Proposal Manager will support the Proposal Development department by independently managing Request for Proposal (RFP) and Request for Information (RFI) responses of varying complexity in a fast-paced, high-performance environment.

This role requires ownership of the proposal process for assigned federal contracting opportunities, ensuring accuracy, compliance, and alignment with client needs. The individual will review, write, and develop proposals, managing all proposal development activities, including bid/no‑go discussions, gathering and formatting information, writing drafts, obtaining necessary approvals, and tracking all awarded proposals and contracts. Responsibilities include managing proposal schedules and deadlines, developing detailed proposal outlines and compliance matrices, and monitoring the progress of proposals to ensure on‑time delivery and accuracy.

• Lead and manage full‑lifecycle proposal efforts (RFIs, RFPs, Task Orders, etc.) for federal and defense contracts, ensuring compliance with FAR/DFARS and agency‑specific requirements.
• Analyze and interpret Draft RFP and Final RFP documents to develop compliant proposal artifacts such as compliance matrices, storyboards, and volume templates.
• Serve as Proposal Lead on complex bids for agency‑specific contracts, overseeing all phases from kickoff to final submission.
• Coordinate cross‑functional teams including technical SMEs, pricing, and contracts to develop compelling, complaint, and winning proposals.
• Facilitate proposal development activities, including kickoff meetings, writing assignments, color team reviews, and final production, ensuring adherence to schedule and quality standards.
• Mentor and supervise proposal team members, assigning tasks, reviewing deliverables, and reporting progress to executive leadership.
• Develop and maintain proposal schedules, templates, and tools to improve efficiency, consistency, and quality across all submissions.
• Champion continuous process improvement, leveraging technology and best practices to enhance proposal development workflows and team collaboration.
• Assist in building and maintaining a robust boilerplate library of reusable content and graphics to improve proposal efficiency, consistency, and branding.
• Participate in Go/No Go bid decisions.
• Help curate Past Performance database and CPARs.
• Lead “debrief assessment” meetings to analyze recent wins and losses.
• Provide updates to management on proposal submission status.
• Maintain archival files of all RFPs and completed proposals.
• Occasionally attend trade shows or conferences on behalf of the company.

• Must be a U.S. citizen.
• Ability to pass background screening prior to employment.
• 5+ years of experience managing all phases of multi‑volume, highly complex proposals, including collaboration with proposal teams, developing compliance matrices, outlines, and writing sections (technical, management, past performance, etc.).
• Mini…