Administrative Support Analyst-Talent Network

Job Title:
Administrative Support Analyst-TALENT NETWORK (Future Opportunities)

Location:
Dayton, OH (or Contract Dependent)

Employment Type:
Full-Time (Future Opportunities)

Infinite Management Solutions, LLC is a woman and veteran owned business that focuses on delivering results by providing innovative solutions to challenge the status quo. We have over 75 years of combined experience and are dedicated to solving complex business problems. Our staff embody Professionalism, Integrity, and Excellence while achieving each customer's desired outcome. We consistently deliver high quality results on time and in the most cost-effective manner.

Our focus on continuous improvement and growth keeps us ahead of competitors. We are professional problem solvers. We improve the world of our customers and help them accelerate change by ensuring effective and flexible operations, streamlining processes, developing customer centric communications, and enabling data-driven decisions.

This position is part of our Talent Network and is intended to identify candidates for future opportunities. It does not represent an immediate opening. Many of our roles are contingent upon contract awards and evolving client requirements. By applying, you express interest in being considered for upcoming positions aligned with your skills and experience. Candidates may be contacted as relevant opportunities become available.

This role serves as a key organizational and operational support function, providing process analysis, strategic communications support, and end-to-end event coordination in a fast-paced government program environment. The Specialist will work closely with key stakeholders to analyze current processes, track program actions, support high-visibility meetings and events, and develop materials that enable informed decision‑making and effective stakeholder communication. Further duties and responsibilities include, but are not limited to:

• Review and analyze established processes and procedures that generate, record, and track program activities.
• Provide actionable recommendations to key stakeholders to evolve, streamline, or improve current practices.
• Analyze program transitions and recommend alternative transition mechanisms for consideration.
• Maintain comprehensive documentation to support continuity of operations and knowledge transfer.
• Organize data effectively and communicate key insights to enable successful program execution and informed leadership decisions.

• Attend regular meetings, working groups, conferences, and workshops as directed by leadership.
• Capture accurate meeting minutes and document key decisions.
• Maintain a centralized log of open and closed action items, including status, owners, and outcomes.
• Track resolution of closed actions and provide summary reporting as needed.

• Use collected program data and insights to develop a semiannual strategic communications presentation for leadership.
• Support preparation of briefings, talking points, and presentation materials for internal and external stakeholders.
• Ensure materials are accurate, professional, and aligned with Government messaging objectives.
• Collaborate with or leverage Technical Writer support as appropriate.

• Identify and evaluate candidate venues; coordinate contracting of selected venue.
• Develop event agendas in coordination with program leadership.
• Identify and coordinate speakers following leadership approval.
• Manage online and on-site registration processes.
• Develop event materials and coordinate shipping/logistics to event locations.