Assistant Registrar and Director of Student Advisement

United Theological Seminary is a graduate professional school of The United Methodist Church located in Trotwood, Ohio, in the Dayton metropolitan area. On-campus and online options provide access to master’s and doctoral theological degrees and continuing education. The seminary currently serves students from nearly 60 Christian denominations, preparing them for faithful, fruitful ministry as Spirit-led leaders who will renew the church for the mission of Jesus Christ in the world.

The Assistant Registrar and Director of Student Advisement assists and cross-trains with the Registrar; and works closely with the Admissions Office to help new and current students as they enroll in, plan, register for, and complete successfully their program of study.

$30,000 - $45,000 a year

• Assist the Registrar with Commencement and other responsibilities as needed.
• Cross-train with the Registrar.
• Fulfill Registrar responsibilities as needed, especially when Registrar is out of the office.

• Contact newly confirmed Master’s degree applicants to provide initial advising, help them plan and project their academic program, and complete initial registration.
• Maintain office hours and modes of communication accessible to international students
• Assist first-year Master’s degree students with academic advisement and course registration.
• Liaise with degree-specific (DMin, TH.D) offices to ensure a smooth registration process for new students.
• Work with Houses of Study, including language-based Houses, to register new students and assure they are on track with initial advising and academic program plans.
• Oversee New Student Orientation in collaboration with related offices.
• Manage and oversee successful student completion of the required online orientation course.
• Direct confirmed students to available services provided by the seminary (i.e.. disability, writing center, library, etc.)

• Work with the Academic Dean’s office in assigning Faculty Advisors for all Master’s students.
• Work with the Director of the Houses of Study, Associate Dean for the Doctor of Ministry program, Director of the Th.D. program, and Academic Dean’s office to ensure accurate and timely information is available to students.
• Assist the Registrar with identifying and contacting struggling students in each degree program and refer them to appropriate offices and resources.
• Reach out to help students who have not logged into their courses during the first week of class.
• Assist in the creation of plans to improve student performance.
• Oversee availability of student resources.
• Monitor and update student communication portals to ensure information is timely and effective, including:
• Access to job opportunities
• Hospitality for and student access to visiting judicatory officials

Provide oversight for updates to the Student Handbook, the Course Offering Plan document and its administration, and Course Planning Guides annually.

• Work with the Academic Dean, the Director of the Houses of Study, the Director of the Doctor of Theology program, and the Registrar to ensure that courses in degree programs, concentrations, and House of Study tracks are offered in a timely way.
• Work with the Academic Dean, the Director of the Doctor of Theology program, the Executive Assistant to the Academic Dean, and the Registrar’s Office to:
• Create and maintain annually the master’s-level course schedule
• Update the Academic Catalog annually
• Update the Student Handbook annually
• Create Course Planning Guides annually
• Ensure that Course Planning Guides are current and available to students.
• Serve on…