Associate Contracts Specialist

Apply now Job No: 503229
Work Type: Staff Full Time (1500 hours or greater)
Location: Dayton, OH
Category: Research Institute Staff
Department: Research Cont & Grants - 250020
Pay Grade: P1 - Exempt
Advertised: December 16, 2025
Applications close: January 02, 2026

The Contract Specialist is a member of the University of Dayton’s Contracts and Grants Office and supports a variety of contracts and grants management activities. This position organizes and coordinates information and documentation (e.g., RFPs, proposals, contracts, modifications) in all assigned sponsor portals used by the Contracts & Grants Office. The Contract Specialist serves as the first-tier support for contracts and grants customer support.

This position will process proposals, awards, and modifications in the Deltek Costpoint system. This position is also responsible for several databases and works closely with the Contracts and Grants Office Leadership to identify, develop, and implement process improvements. The Contract Specialist is responsible for completing and tracking representations and certifications and Non-Disclosure Agreements (NDA) for assigned sponsors. This position updates and maintains multiple databases, as well as processes certain internal and external forms and manages the CGO general email inbox.

• Bachelor's degree and one (1) year relevant experience
• Proficient with the Microsoft Office suite, especially Excel and Word
• Ability to meet deadlines, strong attention to detail, and a focus on superior customer service
• Excellent written and verbal communication, planning, problem-solving, analytical, project management and customer service skills
• Must be able to manage a consistent workload in a deadline driven environment
• Ability to build effective relationships among a workforce at all levels
• Due to the requirements of our research contracts with the U.S. federal government, candidates for this position must be a U.S. citizen

• Advanced degree
• Working knowledge of support functions within a government contracting environment
• Experience with federal government contracting agencies, including DOD and GSA

Applicants must be currently authorized to work in the United States on a full-time basis. The University does not provide work visa sponsorship for this position.

Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.