Athletic Coordinator

Overview

Position Type:
Athletics/Activities

Date Posted: 10/28/2025

Location:

Ponitz Career Tech Center - click website to apply

District:
Dayton Public Schools

Job Title:

Athletic Coordinator

Reports To:

Chief of Athletics

Salary

Schedule:

See Salary Schedule

Summary Under the general direction of the District Chief of Athletics, the Athletic Coordinator orchestrates all aspects of sports programming which includes Scheduling, Transportation and Game Management/Supervision. He or she is responsible for verifying the eligibility of all student-athletes in the building. He or she must possess strong planning and organizational skills. He or she must be highly motivated with effective communication skills, both oral and written form as well as be knowledgeable in the operation of a personal computer.

The Athletic Coordinator must show ability to work well with a diversified population and exhibit a high degree of personal and professional initiative and be able to complete the required tasks and assignments without close supervision.

Person in this position may make recommendations for hiring staff and trainings. They will also conduct a summary of staff, and provide direction to district coaches.

Provide leadership and competency in the recruitments, selection, assignment, and retention of highly qualified and motivated coaches and activity sponsors.

• Completes annual, written summary for all head coaches and assistant coaches and activity sponsors.
• Foster positive school-community relations by keeping the public aware of and responsive to the school’s athletic programs.
• Assume the responsibility for the organization and scheduling of all interscholastic contests. Maintain up-to-date schedules, results and player statistics on Schedule Star and/or the conference website.
• Arrange for the presence of medical personnel and security for athletic contests, as required and develop with the Principal an effective supervision plan for all home events.
• Arrange for transportation for all participants in the interscholastic program as well as ensure that students, coaches and activity sponsors are aware of the regulations regarding travel by bus to and from events. Signed transportation waivers are kept on file for student transportation by coaches, parents, etc.
• Process all purchase requisitions, payroll sheets for game officials and workers, invoices from vendors, etc. in a timely manner to insure the proper and professional management of financial obligations.
• Promote, publicize and enforce District/OHSAA rules and regulations governing the conduct of extracurricular activities. Insist that coaches and activity sponsors distribute written rules and regulations affecting student participants prior to the start of the season or activity period in order to avoid potential misunderstandings involving coaches, activity sponsors, students and parents.
• Ensure that all Varsity coaches attend the required rules interpretation meetings, tournament seeding meetings and all relevant sport-specific coaches association meetings and see to it that all required paperwork is submitted by the Athletic Office to ensure the team's right to participate in state tournament competition.
• Inspect all equipment prior, during and after the season, maintain and inventory equipment and supplies for the athletic program. Ensure that all equipment used by team members and coaches is certified as safe and appropriate for that activity.
• Prepare all game and official's contracts as needed.
• Verify each student's academic eligibility to participate in extracurricular activities according to the requirements of both the Ohio High School Athletic Association (O.H.S.A.A.) and the Dayton Public Schools.
• Supervise all ticket sales and fund-raising activities conducted on behalf of the extracurricular program and assume responsibility for proper handling of funds in accordance with District guidelines. Whenever possible, participate in the activities of the school's booster organization and encourage maximum cooperation on the part of the coaching staff.
• Prepare any required local and state reports for the athletic program as needed.
• Demonstrate courtesy and professionalism in dealing with constituent groups including students, coaches, activity sponsors, faculty, administrators and parents. Responds in a prompt, timely and effective manner to phone and e-mail messages.
• Arrange for field and gym practice schedules and coordinate the necessary preparation, improvement and maintenance of athletic facilities. Work cooperatively with the DPS Operations Department as needed.
• Coordinate, with the cooperation and the participation by the coaching staff, activity sponsors and school administration, seasonal award ceremonies and other student recognition functions.
• Conduct periodic and seasonal athletic staff meetings and make coaches aware of professional development opportunities and all relevant changes in existing rules and…