Office Specialist II

POSITION GOAL:
To provide specialized operational services in support of the school or designated district department

PERFORMANCE RESPONSIBILITIES:

The principle activities of this position include an assigned combination of the following, as directed under specific school/department functions (for example, FTE, master schedule, student discipline, payroll, media services), depending on the size of the school/department and its administrative organization.

• 1.
  * Analyze data in a previously designed format and provide basic conclusions in report form.
• 2.
  * Answer and route telephone calls and provide information as directed.
• 3.
  * Collect, record, or enter data/information in a previously designed format.
• 4.
  * Collect, receipt and deposit money as directed, including monitoring reconciliation.
• 5.
  * Compile data and information and submit in report form.
• 6.
  * Compute and tabulate data from computer and document records, including initiation of data/records needed.
• 7.
  * Dispense medication to students according to prescribed policy and procedures.
• 8.
  * Maintain documents and computer files.
• 9.
  * Refer visitors to appropriate personnel.
• 10.
  * Operate specialized equipment or computer software on an intermediate level.
• 11.
  * Order supplies based on submitted requests.
• 12.
  * Prepare reports according to previously designed format.
• 13.
  * Process request forms at an advanced level of transaction, such as verifying the accuracy of the information.
• 14.
  * Receive and distribute supplies/equipment, including authority to sign for receipt.
• 15.
  * Reconcile accounts and records as directed based on set time periods, criteria and requirements of the assigned function.
• 16.
  * Schedule activities/appointments on calendar as assigned, including administrative appointments.
• 17.
  * Sort, distribute and open mail as directed, including notifying administration of sensitive or emergent content.
• 18.
  * Verify accuracy of data and information submitted. Determine need to research conflicting data or inaccurate data.
• 19.
  * Receive information, requests and complaints, and bring to resolution as directed.
• 20.
  * Perform other related duties as assigned by the designated supervisor

* Denotes essential job function/ADA

Position Code:

Subject: OSII Registrar

Grade level(s): N/A

School/Site:
Mainland High School

REQUIRED QUALIFICATIONS:

• High school diploma, G.E.D. or equivalent
• Three (3) years office experience or training or an equivalent combination of both
• Computer experience

REQUIRED SKILLS:

• Ability to file correctly
• Knowledge of business English, spelling and arithmetic
• Ability to meet and deal effectively with the public and employees
• Ability to plan and organize own work
• Skill in data entry and retrieval
• Ability to understand and follow oral and written instructions
• Ability to work cooperatively and productively to complete assigned tasks
• Skill in using computer and word processing system
• Work on multiple tasks at the same time
• Ability to provide information correctly and concisely, orally and in writing
• Ability to use sound judgement in dealing with sensitive or confidential information/material
• Ability to function without constant supervision
• Ability to plan, prioritize and organize own work
• Demonstrate level of proficiency in word processing and other computer software programs

REPORTS TO: Assigned Supervisor/ School or District Department

SUPERVISES: Not Applicable

$15.25 - $16.50 per hour