Department Administrator - Wesley Chapel Area

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

3 days ago Requisition

Are you a detail-oriented professional with experience in contract administration, real estate transactions, or residential construction? We are seeking a Contract Department Administrator to oversee and manage the contract administration process from contract execution through closing. This role serves as a critical liaison between Sales, Legal, Finance, Closing, and Division Leadership to ensure contractual compliance, operational excellence, and a seamless customer experience.

If you enjoy problem-solving, managing multiple priorities, and serving as a subject matter expert in a fast-paced environment, we'd love to hear from you.

As the Contract Department Administrator, you will:

• Review and analyze residential sales contracts and related documentation for accuracy, completeness, and compliance with company policies and legal requirements.
• Identify contract deficiencies and coordinate corrective actions with Sales Associates, management, and other stakeholders.
• Manage contract approval and execution processes, ensuring timely distribution of executed contracts and addenda.
• Maintain and update legal documents, contract forms, HOA information, CDD documentation, and related materials.
• Serve as a liaison between Sales, Closing, Legal, and Finance departments regarding contract-related matters.
• Process contract cancellations, refunds, and documentation associated with terminated transactions.
• Track and process Sales Associate commissions.
• Maintain contract administration systems, document repositories, and operational resources.
• Input and maintain contract and sales information in Mark Systems.
• Provide training and guidance to new Sales Associates regarding contract procedures, documentation requirements, and company policies.
• Analyze workflow processes and recommend improvements to increase efficiency and reduce risk.
• Participate in cross-functional initiatives involving compliance, sales operations, legal processes, and contract administration.
• Support lender, buyer, and internal team requests as needed.

• Associate’s Degree required.
• Minimum of three (3) years of contract administration, real estate, closing administration, residential construction, or related experience.
• Strong knowledge of residential purchase and sale agreements and contract documentation.
• Exceptional organizational skills with the ability to manage multiple deadlines.
• Excellent verbal and written communication skills.
• Strong analytical, problem-solving, and decision-making abilities.
• Ability to exercise discretion and maintain confidentiality when handling sensitive business information.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, and Word.

• Bachelor’s Degree.
• Experience with Mark Systems or similar homebuilding software.
• Experience with in the residential homebuilding industry.

• Strong attention to detail and accuracy.
• Excellent customer service and interpersonal skills.
• Ability to interpret contracts, policies, and procedures.
• Strong organizational and recordkeeping capabilities.
• Ability to collaborate effectively with cross-functional teams.
• Ability to work independently and exercise sound judgment.

We offer the opportunity to work with a collaborative team in a growing residential homebuilding environment where your expertise and contributions directly impact operational success and customer satisfaction.

If you’re looking for a challenging and rewarding role that combines contract administration, compliance,…