Assessment Specialist

Description

The Assessment Specialist supports quality improvement efforts within contracted early learning programs through specialized assessment, training, and technical assistance activities. Responsibilities include conducting program assessments, sharing assessment results, maintaining assessment documentation, providing foundational assessment‑related training, and supporting continuous quality improvement efforts. This position helps ensure assessment activities are completed accurately, consistently, and in accordance with established standards and requirements. Success in this role requires strong observational skills, attention to detail, professionalism, communication, organization, and the ability to build positive relationships with providers.

Other Cost Accumulators (OCAs) identify the primary activities associated with this position to support accurate time allocation, expenditure tracking, and reporting. Allocations reflect the general distribution of responsibilities and may vary based on operational needs.

Expected OCA Codes

• 97
  
  IAS
• VCPAS
• 97
  
  QAS
• VNPAS

Assessment Activities

• Conduct program assessments in accordance with established assessment tools, standards, and procedures.
• Complete pre‑assessment activities, observations, scoring, and score‑sharing processes.
• Maintain required assessment certifications and assessment reliability standards.
• Apply assessment tools consistently and accurately while maintaining objectivity and professionalism.

Provider Support & Technical Assistance

• Provide technical assistance related to assessment practices, processes, results, and quality improvement efforts.
• Support providers in understanding assessment outcomes and opportunities for growth.
• Respond to provider questions and requests related to assessment activities.
• Maintain professional relationships that support positive engagement and continuous improvement.

Documentation, Reporting & Quality Support

• Maintain accurate assessment records, provider communications, and supporting documentation.
• Enter, update, and maintain information within organizational databases and systems.
• Prepare assessment‑related documentation, reports, and supporting materials as assigned.
• Support quality assurance, monitoring, and continuous improvement activities.

Training & Professional Development

• Deliver foundational assessment‑related training and support activities for child care providers.
• Maintain knowledge of assessment tools, early learning best practices, and quality improvement initiatives.
• Participate in ongoing professional development and certification requirements.
• Support special projects, pilot initiatives, and assessment‑related activities as assigned.

• Assessment and observation skills
• Early childhood education knowledge
• Technical assistance and provider support
• Attention to detail and accuracy
• Verbal and written communication
• Organization and time management
• Documentation and records management
  
  Customer service and relationship building
• Technology proficiency, including Microsoft Office and data systems
• Ability to interpret and apply assessment standards and requirements
• Professionalism and confidentiality
• Collaboration and teamwork

Scope & Focus

• Performs specialized or service‑oriented work, requiring consistency, accuracy, and program knowledge.

Decision Making & Judgment

• Exercises judgement within established guidelines; handles standard variations and routine problem resolution; and seeks guidance for complex or policy‑level decisions.

Expertise & Independence

• Demonstrates solid understanding of job‑specific standards, tools, and procedures; works with moderate supervision; and applies skills efficiently…