Administrative Coordinator

Responsibilities

• Input vendor invoices into the system for review by the maintenance team.
• Ensure accuracy and timely processing of invoices.
• Act as a liaison between the maintenance team, Accounts Payable (AP), and vendors to resolve discrepancies and ensure proper payments.
• Respond promptly to inquiries and provide status updates on payments and claims.
• Oversee park location approvals and conduct audits to maintain compliance with company standards.
• Document and track approvals for reporting purposes.
• Maintain clean and accurate campaign and recall records for all maintenance activities.
• Ensure records are organized and accessible for audits and compliance checks.
• Process warranty and policy claim files with vendors, ensuring proper documentation and timely resolution.
• Track claim status and follow up as needed.

• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite and data entry systems.
• Attention to detail and accuracy in record-keeping.
• Ability to work collaboratively across multiple teams and vendors.

• Minimum 2 years of administrative experience, preferably in maintenance or operations.
• Familiarity with invoice processing and vendor management systems.

• Frequently required to sit, stand, talk and hear
• Constantly required to use hands and fingers to feel, handle or operate objects, tools, or controls, and reach with hands and arms
• Occasionally, lift and/or move up to 25lbs
• Specific vision abilities required include close vision, distance vision, peripheral vision, color vision, and the ability to focus

At Paper Transport, we’re not just building careers, we’re building community. As a Dedicated Transportation Partner of the Green Bay Packers, we bring the same passion, teamwork, and commitment to excellence on the road as the Packers do on the field. Join a team that’s driving forward with purpose, pride, and a winning spirit.

Information included in this job description do not necessarily represent a list of all responsibilities, skills, duties, requirements or working conditions with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as circumstances change.

Equal Opportunity Employer
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