Payroll Manager

We appreciate your interest in joining our team! At Robinson, Inc. we pride ourselves on our manufacturing solutions and ownership culture, which support the industries we serve and our local communities. Robinson is employee‑owned and is driven by a dedicated team of skilled professionals that value trust, loyalty, teamwork, integrity, and accountability as the foundations of our organization. We strive to provide customer service that goes above and beyond the standard.

We are seeking a highly organized and experienced Payroll Manager to lead and manage payroll operations across two states. This role supervises payroll staff, ensures accurate and timely payroll processing, maintains compliance with federal and state regulations, and drives continuous improvement in payroll systems and procedures.

• Supervise and mentor payroll staff, providing guidance, training, and performance feedback.
• Oversee weekly and/or bi‑weekly payroll processing for employees in two states, ensuring accuracy and timeliness.
• Serve as backup for payroll functions and ensure effective cross‑training for ongoing coverage.
• Ensure compliance with federal, state, and local payroll laws and regulations, including tax filings and wage reporting.
• Collaborate with HR to ensure accurate employee data and benefit deductions.
• Resolve payroll discrepancies and respond to employee inquiries in a timely and professional manner.
• Implement, maintain, and update payroll policies and procedures to reflect regulatory changes and best practices.
• Coordinate with external vendors for payroll software, tax filings, and year‑end reporting (e.g., W‑2s).
• Direct process improvement initiatives to optimize payroll efficiency and accuracy through automation, system enhancements, and collaboration with supervisors company‑wide.
• Oversee the 401k and work comp audits by providing necessary documentation and explanations.
• Establish and continuously improve communication frequency and methods with employees and supervisors regarding payroll information to ensure clarity and transparency.
• Hold the line and stand firm in enforcing payroll policies, providing support and data to help supervisors hold their teams accountable as needed.

• Education:
  
  Associate or Bachelor’s degree in Accounting, Finance, Business Administration, or related field required.
• Experience:
  
  5+ years of payroll and supervisory experience.
• Strong knowledge of payroll regulations and tax requirements.
• Proficiency in payroll software (UKG preferred) and Microsoft Excel.

• Excellent attention to detail, organizational skills, and problem‑solving abilities.
• Strong interpersonal and communication skills.
• Ability to multi‑task.
• Must have a high degree of accuracy.

This position requires you to lead payroll staff.

This position may require travel to other locations.

Robinson is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.