Executive Assistant - Construction De Soto, KS

Executive Assistant - Construction job at Panasonic North America. De Soto, KS.

Join us at Panasonic Energy as we expand to De Soto, Kansas, where we’re building the world’s largest lithium-ion battery factory. This is an exciting opportunity to grow your career while contributing to the future of electric vehicles. As part of our team, you’ll help push the limits of battery technology, enhancing performance and efficiency in sustainable transportation.

Our state-of-the-art facility, just outside the Kansas City Metro, will be a hub for innovation in green energy solutions. If you're passionate about sustainability and eager to contribute to the electric vehicle revolution, we invite you to be part of our dynamic team. Join us and make a meaningful impact on the future of energy and transportation.

Job Summary: The Construction Executive Assistant is responsible for managing complex scheduling, facilitating seamless communication between stakeholders, and maintaining critical project documentation. The role also involves independently leading meetings, conducting site tours, and ensuring adherence to safety protocols. Additionally, the Executive Assistant will coordinate high-profile site visits and events, working closely with Communications and Government Relations teams to manage logistics. Ideal candidates will have strong business acumen, exceptional organizational skills, experience in construction or design coordination, and the ability to thrive in a fast-paced, high-stakes environment.

Requirements:

Education

• Required:
  
  High School Diploma or GED
• Preferred:
  Bachelor’s degree in Construction Management, Architecture, Interior Design, Business Administration, or a related field strongly preferred

Essential Qualifications

• 5 years of relevant work experience
• Strong business acumen with the ability to anticipate executive needs, analyze organizational challenges, and contribute to business strategy
• Must possess a proactive mindset in identifying opportunities for efficiency and growth
• Ability to communicate clearly and concisely with executives, stakeholders, and teams
• Experience handling sensitive executive communications, confidential project information, and high-level decision-making materials with discretion and professionalism
• Ability to assess and prioritize critical tasks in a dynamic construction environment, ensuring seamless operations despite shifting priorities and urgent requests
• Ability to liaise effectively with executives, contractors, design teams, government officials, and internal teams to facilitate seamless collaboration and information flow
• Exceptional organizational skills to efficiently manage multiple executive calendars, coordinate high-volume meetings, and oversee competing deadlines with minimal supervision
• Skilled in facilitating executive-level meetings, preparing agendas, taking minutes, tracking action items, and coordinating high-profile site visits, tours, and training sessions
• Adaptability and strong problem-solving skills to think critically and proactively address challenges in a high-pressure, fast-paced construction environment
• Ability to walk 1-3 miles daily when required for site visits, onboarding, inspections, and coordinating logistics for construction executives and stakeholders
• Must have working-level knowledge of the English language, including reading, writing, and speaking English

Preferred Qualifications

• Construction industry experience and familiarity operating in a start-up environment with hundreds of stakeholders, construction project workflows, site operations, design coordination, contractor communications, and regulatory compliance
• Experience using Procore, Bluebeam, Microsoft Office Suite (Excel, Outlook, PowerPoint, Teams), and design software to manage documentation, scheduling, and reporting
• Ability to read, interpret, and organize design drawings, RFIs, submittals, change orders, and approval documentation while ensuring proper record-keeping and accessibility
• Alignment to Panasonic’s seven (7) core principles (contribution to society, fairness and honesty, cooperation and team spirit, untiring effort for improvement, courtesy and humility,…