Document Control Coordinator

Overview

Do you want to join a team that's changing the world? Do you have a strong background as a Document Control Coordinator? Then we're looking for you! Check out the job description and apply now! Put your skills to meaningful use, gain unique experience, and work with world-class team members with diverse backgrounds and expertise who share the same vision. Join the PECNA team today!

• Meet the Recruiter: Will Downey

• Summary: Join us at Panasonic Energy as we expand to De Soto, Kansas, where we’re building the world’s largest lithium-ion battery factory. This is an exciting opportunity to grow your career while contributing to the future of electric vehicles. As part of our team, you’ll help push the limits of battery technology, enhancing performance and efficiency in sustainable transportation.

• Job Summary: The Document Control Analyst supports the Engineering, Procurement, and Construction (EPC) organization by managing, organizing, and maintaining project documentation throughout the full project lifecycle. This role ensures that technical, contractual, and regulatory documents are accurate, current, traceable, and accessible to authorized stakeholders. The position is suited for an early-career professional with a foundational understanding of document control principles who is looking to grow within a complex, highly regulated manufacturing and construction environment.

• Essential Duties:

  • Functional Operations:

    • Receive, log, distribute, track, and archive project documents including drawings, specifications, RFIs, submittals, contracts, change orders, schedules, and closeout records
    • Maintain document registers, transmittals, and revision histories to ensure document traceability and version control
    • Verify documents for completeness, formatting, naming conventions, and compliance with internal document control procedures prior to distribution
    • Support document lifecycle activities from design through construction, commissioning, and turnover
    • Support project closeout by compiling as-built documentation, turnover packages, and records for operations
    • Maintain and update electronic document management systems (EDMS), shared drives, and collaboration platforms
    • Apply consistent metadata, indexing, and filing structures to support efficient document retrieval
    • Generate routine document status reports and metrics for project teams and EPC leadership

• Performance Optimization & Continuous Improvement:

  • Learn and apply EPC document control best practices within a regulated manufacturing and construction environment
  • Identify recurring document control issues or inefficiencies and support corrective actions
  • Participate in process improvement initiatives related to document workflows, tools, and standards

• Training & Team Support:

  • Provide day-to-day document control support to engineering, procurement, and construction team members
  • Respond to basic document-related questions and requests in accordance with established procedures
  • Support consistent use of document control processes by internal teams and external partners

• Cross-Functional Collaboration & Communication:

  • Coordinate document workflows between Engineering, Procurement, Construction, external contractors, consultants, and suppliers
  • Assist with vendor and supplier document tracking, including technical submittals and data books
  • Collaborate with cross-functional teams to identify and resolve document-related issues in a timely manner

• Quality, Safety, & Compliance:

  • Follow established document control procedures, quality standards, and audit requirements
  • Support internal and external audits by providing controlled documentation and records
  • Identify document control issues and escalate discrepancies or risks

• Personal Protective Equipment (PPE) Requirements:

  • To ensure health and safety in the workplace and for employee protection, wearing PPE is required and includes equipment such as a full Tyvek suit, safety shoes, gloves, safety glasses, face mask, and a full hazmat suit that includes a respirator. A respirator fit test will be required based on functional area.

• The foregoing description is not intended and should not be construed to be an exhaustive list…