Senior AP Coordinator: Invoicing & Vendor Relations

Location: Dearborn, MI
Schedule: Onsite (Minimum 4 days per week)
Department: Accounting

Hollingsworth is seeking a Senior Accounts Payable Specialist to join our accounting team in Dearborn, Michigan. This role is ideal for an experienced Accounts Payable professional with a strong background supporting manufacturing, packaging, automotive, or industrial environments.

The ideal candidate will bring extensive knowledge of the full accounts payable cycle, experience working with high-volume vendor transactions, and advanced Microsoft Excel skills. This position works closely with Purchasing, Receiving, Operations, and Finance teams to ensure timely, accurate processing of invoices and vendor payments while maintaining strong internal controls.

• Process and verify vendor invoices using three-way matching (purchase order, receiving documentation, and invoice).
• Manage high-volume accounts payable transactions with accuracy and attention to detail.
• Review, research, and resolve invoice discrepancies in partnership with Purchasing, Receiving, and Operations teams.
• Process weekly payment runs, including checks, ACH, wire transfers, utilities, and cash-in-advance (CIA) payments.
• Reconcile vendor statements and proactively resolve outstanding balances and discrepancies.
• Prepare and process manual payments as needed.
• Create debit memos and assist with vendor account maintenance.
• Complete vendor credit applications and documentation requests.
• Respond to vendor inquiries and maintain strong supplier relationships.
• Support month-end close activities by ensuring invoices are accurately recorded within established deadlines.
• Generate reports, analyze payment data, and assist with process improvements using Microsoft Excel.
• Collaborate with accounting leadership on special projects and continuous improvement initiatives.

• 5+ years of Accounts Payable experience.
• Experience supporting a manufacturing, packaging, automotive, industrial, or similar operational environment.
• Strong understanding of purchase orders, receiving processes, inventory transactions, and three-way matching.
• Advanced proficiency in Microsoft Excel, including:
  • Pivot Tables
  • VLOOKUP/XLOOKUP
  • Data analysis and reporting
  • Formula creation and spreadsheet management
• Experience reconciling vendor statements and researching payment discrepancies.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.

• Experience working within an ERP system in a manufacturing environment.
• Understanding of month-end accounting processes and accruals.
• Continuous improvement mindset with the ability to identify process efficiencies.

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