Executive Assistant​/Office Manager

Overview

Job Title:

Executive Assistant / Office Manager

Job Summary:

The Executive Assistant & Office Manager will provide high-level administrative support to the executive team while overseeing daily office operations. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will serve as a trusted partner to executives, ensuring seamless scheduling, travel coordination, and board-level preparation, while also managing office administration, employee engagement, and vendor relationships.

• Executive Support
• Manage and process executive expense reports in a timely and accurate manner.
• Coordinate complex domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.
• Maintain and manage executive calendars, scheduling meetings, conference calls, and appointments across time zones.
• Prepare materials for meetings, including agendas, presentations, and follow-up documentation.
• Handle sensitive information with a high level of confidentiality and professionalism.
• Coordinate Board of Directors (BOD) meeting preparation, agenda, list of participants and director's special travel needs.
• Help to coordinate customer and supplier visits.
• Office Management
• Oversee daily office operations, ensuring a productive and professional environment.
• Act as the point of contact for vendors, service providers, and building management.
• Manage office supplies, equipment, and technology needs.
• Coordinate company events, team meetings, and employee engagement activities.
• Support onboarding of new employees, including workspace setup and administrative orientation.
• Ensure compliance with office policies and procedures.
• Handle shipments, including R&D material as well as receiving and distributing incoming materials.

$65,000-$75,000/year

On-site position