CECS Business Administrator Assoc

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

The College of Engineering and Computer Science is seeking a Business Administrator Associate to support key HR, financial, and operational functions across the college. This role provides essential coordination for student and faculty HR processes, complex financial transactions, compliance activities, and administrative operations. This position plays a central role in maintaining high-quality service, strong internal controls, and smooth administrative operations.

In addition to a career filled with purpose and opportunity, The University of Michigan Dearborn offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

• Generous time off
• A retirement plan that provides two-for-one matching contributions after 12 months of eligible service with immediate vesting.
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses.
• Eligibility for benefits based on your job group, appointment percentage and length of appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staff flier.
• UM-D tuition support for eligible UM-Dearborn staff members. In addition, UM-Dearborn offers dependent tuition support (DTS) for qualified dependents of faculty and staff.
• Information about our vision, mission and values can be found at: (Use the "Apply for this Job" box below)./mission

• Manage HR functions for student temporary employees, Graduate Student Assistants (GSAs), and Lecturers (LEO); includes maintaining records to ensure adherence to departmental, college, and university policies and procedures as well as applicable bargained-for contracts.
• Provide primary administrative support for non-academic unit hiring (temporary employees and research fellows).
• Coordinate annual, major, and continuing review process for Lecturers.
• Provide guidance to faculty, staff, and students on HR-related policies and procedures.
• Coordinate CECS visiting scholar processes in collaboration with CECS leadership and departments, the Office of International Affairs, and Human Resources.
• Serve as a backup resource during administrative vacancies or employee leaves.
• Process stipends, tuition waivers, and associated benefits for recipients of the Rackham grants for doctoral students.
• Give a presentation at new doctoral student orientation regarding HR policies for GSIs and GSRAs.
• Assist supervisors and temporary staff with timesheets, including processing hard-copy timesheets when appropriate.

• Execute complex financial transactions up to $100,000 in compliance with university and sponsor requirements. This may include purchasing equipment and software, reimbursements, cash advances, and journal entries.
• Provide primary procurement support for non-academic units (M-Marketsite, purchase orders, contracts, etc).
• Perform regular audits of Procurement Card (PCard) usage to ensure compliance and resolve discrepancies.
• Provide oversight and guidance on financial and purchasing policies to college stakeholders.
• Monitor and review financial activity to support budgeting and cost-control efforts.
• Maintain internal controls processes.
• Manage and maintain proper records and reporting of all gift cards issued by the college.
• Authorized to receive checks on behalf of the college; follow appropriate procedures for deposit.

• Provide high-level administrative support to the college leadership team. Provide office coverage for the Dean's office as a member of a collaborative team.
• Manage and coordinate special projects and initiatives as assigned.
• Serve as a central point of contact for policy interpretation and procedural guidance across the college.
• Fill operational gaps when administrative positions is vacant or when staff are on leave.
• Prepare and distribute regular and ad hoc reports as requested by CECS leadership.
• Assist with policy and procedure development in accordance with best practices.
• Serve as primary administrator for the CECS Faculty Travel Grant, the Doctoral Student Conference Travel Grant, and the Doctoral Student Publication Grant.
• Assist the Director of Business Operations to lead and plan meetings for the Administrative Core Team (ACT). Serves as a functional supervisor for the Administrative Core Team.
• Create and maintain college documentation, tools, and resources for administrative processes (HR, purchasing, financial), in collaboration with the team and the Director of Business Operations, and in compliance with document accessibility…