Senior Executive Assistant

Apply for the Senior Executive Assistant role at Trivium
.

Location:

Dearborn, Michigan (ZIP: 48124) – Hybrid (primarily in‑person, with remote flexibility as needed).

Company Overview

Trivium is a fast‑growing digital marketing agency founded in 2017. We specialize in lead generation, call center services, SEO, PPC, websites, paid media, and full‑funnel digital marketing. With 60+ team members, we are on a high‑growth trajectory aiming to exceed $10 M in annual revenue.

Role Overview

Life Manager / Executive Assistant to the Founder (Path to Chief of Staff).

This is not a traditional executive assistant role. You will manage the Founder’s business, personal, and household operations, acting as a force multiplier and eventually growing into a Chief of Staff‑level position with a personal assistant reporting to you.

The goal is to free the Founder’s time so he can focus on sales, authority building, networking, and growth.

Key Outcomes

• Buy back at least 10 hours per week of the Founder’s time
• Enforce structure, routines, schedules, and follow‑through
• Ensure nothing falls through the cracks—business or personal
• Founder focuses on sales, growth, authority, and networking only
• Everything else is handled, tracked, documented, and reported

Core Responsibilities Founder & Executive Management

• Own and manage the Founder’s calendar, schedule, priorities, and routines
• Create and enforce a structured daily and weekly schedule
• Ensure meetings are prepared in advance (agenda, notes, assets ready)
• Take meeting notes and ensure follow‑ups, tasks, and CRM updates are completed
• Actively tell the Founder what needs to be done—not ask

Business Operations & Reporting

• Liaise with department heads to track progress, ensure deliverables are met, and collect reports and KPIs
• Consolidate reporting so the Founder receives clear, concise summaries
• Track onboarding, training, and readiness of new hires (e.g., sales closers)
• Ensure documentation, SOPs, and processes are maintained and followed
• Identify inefficiencies and propose solutions proactively

Project & Task Management

• Own execution of ongoing and new projects, ensuring no stalls due to lack of follow‑up
• Coordinate across teams using tools like Slack, Google Workspace, Asana (URL removed), Hub Spot or similar CRM
• Track deadlines, priorities, and dependencies

Personal & Household Management

• Manage personal logistics for the Founder and spouse: appointments, travel planning, errands, household needs
• Coordinate home maintenance, vendors, groceries, household orders
• Ensure family commitments (kids’ schedules, events, pickups) are handled
• Remove all personal distractions from the Founder’s plate

Authority & Growth Support

• Schedule and organize networking activities, authority‑building initiatives, and social media & brand activities
• Ensure assets, time blocks, and follow‑through are in place

Requirements Must‑Have

• Minimum 3 years experience as an Executive Assistant, Life Manager, Operations Manager, or Chief of Staff‑type role
• Proven experience supporting high‑performing, Type‑A executives
• Strong operational, organizational, and project management skills
• High emotional intelligence and confidence
• Ability to push back, set boundaries, and enforce structure
• Logical thinker and strong problem solver
• Comfortable managing both business and personal matters
• Tech‑savvy and quick learner

Strongly Preferred

• Experience in fast‑paced, entrepreneurial, or agency environments
• Background in operations, project management, or business management

Required Skills & Tools

• Slack
• Google Workspace
• Asana (URL removed) or similar
• CRM familiarity (Hub Spot or equivalent)
• Calendar and task management systems
• Strong documentation and reporting skills

Personality Fit (Critical)

• Extremely organized
• Calm under pressure
• Not intimidated by strong personalities
• Direct, assertive, and confident
• Proactive, not reactive
• Takes ownership and accountability
• Career‑oriented (this is not a short‑term role)

Work Schedule

• Full‑time
• On‑site: 8:30 AM – 5:00 PM
• Flexibility required when needed
• Hybrid/remote flexibility when Founder is traveling

Benefits

• Salary: $50,000 – $70,000 base (depending on experience)
• Performance‑based bonuses
• Paid time off
• Growth path to Chief of Staff
• Opportunity to build and manage a support team
• Initial 1099 with transition to W‑2 for the right candidate

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