Administrative Assistant - Point Mallard

Class Title Administrative Assistant I
- Point Mallard

This position is responsible for providing administrative support for department operations.

This position is responsible for providing administrative support for department operations.

• Reviews departmental requisitions and purchase orders.

• Maintains up-to-date vendor list.
• Prepares bids for distribution.
• Checks-in incoming bids.
• Assists with bid openings and maintains record of bid results.
• Sends successful and unsuccessful bid notifications to bidders.
• Updates city intranet with current bids, contracts, and instructions.
• Maintains vendor registry.
• Assists in managing city purchasing and travel cards.
• Prepares employee training packets and assists with employee training.
• Performs related duties.

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
• Knowledge of modern office practices and procedures.

• Knowledge of city and departmental policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in prioritizing and organizing work.
• Skill in the provision of customer services.
• Skill in the maintenance of files and records.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in oral and written communication.

• State laws and city and department policies and procedures. These guidelines are generally clear and specific but may require some interpretation in applicat.

• The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position.
• The purpose of this position is to provide administrative support for department operations. Successful performance contributes to the efficiency and effectiveness of those operations.

• Contacts are typically with co-workers, other city employees, vendors, and the general public.
• Contacts are typically to give or exchange information, resolve problems, and provide services.

• The work is typically performed while sitting at a desk or table. The employee occasionally lifts light objects.
• The work is typically performed in an office.

• None.