Administrative Assistant - Parks and Recreation

Class Title Administrative Assistant I
- Parks and Recreation

This position provides clerical and customer service support for assigned department operations.

This position provides clerical and customer service support for assigned department operations.

• Receives and fills office supply requests.

• Makes park reservations for the general public.
• Schedules Harbor Fishing Tournaments.
• Copies, faxes, and scans documents.
• Prepares spreadsheets; pays utility bills; prepares invoices.
• Updates calendars.
• Maintains web pages.
• Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
• Performs related duties.

• Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for one to two years.
• Knowledge of modern office practices and procedures.
• Knowledge of computers and job-related software programs.
• Knowledge of customer service principles and practices.
• Skill in the maintenance of files and records.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in oral and written communication.

Guidelines

• Department policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

• The work consists of related clerical and customer service duties. Frequent interruptions contribute to the complexity of the position.
• The purpose of this position is to provide clerical and customer service support for department operations. Successful performance contributes to the efficiency and effectiveness of those operations.

• Contacts are typically with coworkers, other city personnel, and the general public.
• Contacts are typically to exchange information, resolve problems, and provide services.

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light and heavy objects.
• The work is typically performed in an office.

• None.