Administrative Assistant II - Building Code Inspection

This position is responsible for providing administrative support for department operations.

This position is responsible for providing administrative support for department operations.

• Enters permits into computerized database.

• Assists the Planning Department, as needed, with Board of Zoning Adjustment (BOZA) meeting preparation to include agenda, booklets, and other administrative functions related to BOZA.
• Assists in preparing the department payroll.
• Prepares purchase orders; reconciles credit card statement.
• Prepares a variety of regular and special reports.
• Obtains quotes for office supplies and equipment, initiatives purchased, and stocks/inventories supplies.
• Prepares a variety of letters, memoranda, and other correspondence and documents.
• Receipts payments from the general public and online; processes credit card receipts.
• Answers calls and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
• Schedules meetings and appointments and maintains department calendars.
• Performs related duties.

• High school diploma or equivalent GED. Advance courses in business, office management or other related field highly desirable.

• Three or more years of experience in an office setting performing administrative tasks.
• Must be proficient with computers, including Microsoft office products such as Outlook, Word, Excel and PowerPoint.
• Knowledge of modern office practices and procedures.
• Knowledge of city and departmental policies and procedures.
• Knowledge of computers and job-related software programs.
• Knowledge of customer service principles and practices.
• Skill in prioritizing and organizing work.
• Skill in the maintenance of files and records.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in accurate record keeping and file maintenance.
• Skill in oral and written communication, interpersonal communications and problem solving.

• City and department policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.

• The work consists of related administrative and customer service duties. Frequent interruptions contribute to the complexity of the position.
• The purpose of this position is to provide administrative support for department operations. Successful performance contributes to the efficiency and effectiveness of those operations.

• Contacts are typically with co-workers, other city employees, contractors, architects, engineers, and the general public.
• Contacts are typically to give or exchange information, resolve problems, and provide services.

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects.
• The work is typically performed in an office.

• None.