XPL - AS Senior Administrative Assist - Office

Division: xPL Offsite

Project Location(s): Decatur, AL 35602 USA

Minimum Years

Experience:

Travel Involved:

Job Type: Regular

Job Classification: Experienced

Education:

Job Family: Administrative Support

Compensation: Salaried Exempt

Lead for overall office administrative functions of local business unit and work closely with department managers and provide support to office staff. Manage Administrative Services team members.

• Provide exceptional customer service and positive interactions while serving as senior administrative contact for office administrative team and serve as liaison for Business Unit (BU) Department Managers and office staff.
• Partner with Department Managers, Construction/Project Executives, and other senior leadership to facilitate daily work activities and manage commitments.
• Manage requests for office administrative support and delegate as appropriate to Administrative Services (AS) team members. Balance workload and prioritize concurrent tasks and activities for AS staff and self.
• Manage and coordinate AS team and relief of others' job duties during times of need (e.g., lunch, breaks, illness, vacation).
• Execute administrative plans in support of BU policies, programs, operations, and financial matters.
• Manage records retention process and retrieval systems for BU (physical and digital); provide historical reports and references, as requested.
• Team with Office Manager to coordinate and plan office moves.
• Proofread written correspondence, memos, emails, presentations, and other documents, as requested.
• Lead local office AS team to plan and organize BU events and manage event budget.
• Maintain Notary Public commission and provide advice on use of corporate seal.
• Manage and provide orientation and plan and implement safety‑training needs for AS team members.
• Establish Standard Operating Procedures (SOP) for AS staff roles. Explore and drive innovative ideas to improve systems, processes, and service quality.
• Foster inclusive work environment and oversee appropriate work‑life balance for AS team members.
• Embrace company culture, values, and Diversity, Equity, & Inclusion (DEI) across company.
• Lead and develop direct reports to ensure strength in key areas of administrative expertise. Foster teamwork, open communication, share best practices, and collaborate with others.
• Deliver timely performance feedback for direct reports, execute/contribute to performance appraisals during annual performance cycle, utilize talent management system, and identify appropriate training for development needs.
• Serve as Development Partner (DP) for employees within job family.
• Other activities, duties, and responsibilities as assigned.

• College degree from accredited degree program and/or professional administrative certification, with minimum 6 years of relevant administrative services experience required, in lieu of degree/certification, High School Diploma or GED and minimum 10 years of related administrative service experience, or equivalent combination of education, experience, and/or training
• Supervisory/management experience, desired
• Project management skills to manage multiple assignments with competing and demanding time frames
• Effective active listening skills and follow up on commitments and deadlines
• High degree of organization, attention to detail and accuracy
• High standards of accountability and integrity, exercise discretion, and maintain confidential information
• Good judgment to solve problems and prioritize responsibilities for self and team
• Approachable, proactive, positive, and professional
• Excellent relationship‑building skills with management and with all levels within organization, engage professionally with teams, vendors,…