Administrative Assistant

About Claratel Behavioral Health

Claratel Behavioral Health is an innovative, community-based behavioral health and developmental disabilities services organization offering a full range of mental health, developmental disabilities, and substance use disorder services to underserved individuals. As a public, not‑for‑profit organization, Claratel Behavioral Health operates in more than 20 locations in DeKalb County, Georgia, with a diverse workforce of more than 400 direct-care and support staff.

If you are passionate about driving change in behavioral health and developmental services and are eager to work in an environment that values innovation and inclusivity, Claratel Behavioral Health is the place for you. Here, your work is impactful, your growth is prioritized, and your well‑being is supported. Together, we can forge pathways to a healthier future for all.

The Administrative Assistant provides administrative and operational support in a dynamic and fast‑paced environment. Reporting directly to the Executive Assistant, this position plays a critical role in ensuring the smooth coordination of meetings, communications, and logistics across the organization. The Administrative Assistant will manage a large volume of meetings—both internal and external—take and distribute meeting minutes, coordinate travel arrangements, process expense reimbursements, and provide general administrative support to the leadership team.

This role also serves as a backup to the Executive Assistant, supporting executive‑level priorities and providing coverage during absences. The ideal candidate is organized, proactive, and adaptable, capable of managing multiple priorities and maintaining a high level of professionalism in all interactions.

• Schedule and coordinate a large volume of meetings, including inter‑ and intra‑departmental meetings and meetings with external partners, vendors, and stakeholders.
• Prepare meeting materials, take accurate minutes, document follow‑up items, and ensure timely distribution to all relevant parties.
• Maintain and update calendars for team members, ensuring optimal scheduling and time management.
• Serve as backup to the Executive Assistant, providing support in calendar management, correspondence, and executive coordination as needed.
• Coordinate travel arrangements, including flights, accommodations, ground transportation, and itineraries.
• Process and reconcile expense reimbursements and credit card statements for leadership team members.
• Draft, proofread, and format correspondence, presentations, and reports.
• Manage electronic and paper filing systems to ensure organization, confidentiality, and ease of access.
• Act as a point of contact between leadership and internal/external partners, maintaining professionalism and discretion.
• Assist with planning and execution of internal and external events such as board meetings and community engagement activities.
• Monitor office supplies and coordinate procurement requests.
• Support special projects and initiatives as assigned by the Executive Assistant or leadership team.
• Proactively identify opportunities to improve administrative processes and team efficiency.
• Perform other administrative duties as assigned.

• High school diploma or equivalent required
• Minimum of 2 years of administrative experience supporting senior leadership or management.
• Experience in coordinating cross‑departmental projects and meetings.
• Strong problem‑solving and anticipatory thinking skills.
• Comfort working in environments that require flexibility, judgment, and tact.
• Exceptional organizational and time management skills with the ability to handle multiple priorities simultaneously.
• Strong written and verbal communication skills with attention to accuracy and detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Teams, Zoom, etc.).
• Proven ability to handle confidential and sensitive information with integrity and discretion.
• Strong interpersonal skills and the ability to work collaboratively across departments.
• Demonstrated ability to work independently, take…