Office Manager

CONTINUOUS UNTIL FILLED

REVISED

This position will be assigned to the Investigative Division Computer Services Unit located in Decatur, Georgia.

This is a sensitive government position.

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Please review the GBI Employment Disqualifiers before applying for this position. Employment for the selected candidate(s) is contingent upon the successful completion of a GBI background investigation including criminal, credit and driver s history checks, polygraph examination, fingerprinting and drug screening.

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Under general supervision in a non-sworn position, performs administrative and investigative support duties for the Investigative Division Computer Services Unit in Decatur, Georgia. Administrative duties include maintaining all administrative office files, serving as records management coordinator for the work unit, asset inventory, leave grid/timekeeping and generating various types of agent and activity reports. Incumbent will open and close the office at the designated established times.

In addition, the incumbent performs a variety of purchasing functions that includes ordering supplies, invoice preparation, and processing payments utilizing the Agency s financial system. Investigative support duties include initiating inquiries on computerized criminal history record information and providing written intelligence data from these inquiries.

ESSENTIAL JOB FUNCTIONS:

• Open and close office daily during normal business hours.
• Administer day-to-day office operations.
• Process invoices and payments for office staff.
• Perform typing and dictation for office staff.
• Maintain leave grid/timekeeping for staff.
• Utilize case management system.
• Responsible for assisting with asset inventory management in accordance with policy.
• Manage the office purchasing card, including purchasing supplies, maintaining accurate records of transactions, receipts and adhering to purchasing card policies and procedures.

• Involves sedentary work mainly.

• Good time management skills.
• Ability to perform office coordinator functions and customer service-related tasks.
• Strong verbal and written communication skills.
• Essential knowledge of operating office equipment to include but not limited to computers, copier, fax machines, scanners, answering telephone, and filing.
• Established experience in using Microsoft Office Suite software such as Word, Excel, PowerPoint and Outlook.

The incumbent will occasionally be required to stand; walk; reach with hands and arms; stoop and kneel. Occasionally light lifting/moving boxes or supplies may be required.

The position requires the incumbent to work in an office setting which includes shared office space with other administrative professionals.

NOTE:
This position may require some travel and operating a state vehicle. A valid Georgia driver’s license is required.

Associate s degree from an accredited college AND One year of related experience.

OR

Three years of related experience.

In addition to the minimum qualifications, preference will be given to applicants which meet the following:

• Current GBI employees

Previous applicants are still under consideration and DO NOT need to re-apply.

VACANCY OPEN TO ALL QUALIFIED APPLICANTS!

The GBI reserves the right to close this job announcement once a qualified applicant pool has been identified.

• Due to the volume of applications we receive, we are unable to provide information on application status by phone or by e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Applicants who are not selected for an interview will not receive notification.
• The GBI follows the Federal statute regarding illegal drug use and is a drug-free workplace. Although some states have legalized recreational drug use, applicants who currently use illegal drugs or controlled substances will be subject to disqualification from employment with the GBI.
• Applicants must present a professional image during all…