Administrative Assistant

Administrative Assistant (Contract) — Onsite — Decatur, GA

Pay: $18–21/hr (W2)

Schedule: 40 hrs/week | Monday–Friday (typical hours around 8:15am–5:00pm)

Duration/Reason: Contract coverage while an employee is out on FMLA

Location: Onsite in Decatur, GA 30030
. Occasional local travel in Atlanta area may be needed for off-site meetings.

We’re seeking an organized, proactive Administrative Assistant to provide administrative and operational support in a fast-paced environment. This role supports leadership with heavy calendar/meeting coordination, minutes, logistics, travel arrangements, expense support, and general administrative duties. You’ll also serve as backup support to an Executive Assistant as needed.

• Schedule and coordinate a high volume of internal/external meetings
• Prepare materials, take accurate meeting minutes, and distribute follow-ups
• Maintain calendars and support day-to-day scheduling needs
• Coordinate travel (flights, lodging, transportation, itineraries)
• Assist with expense reimbursements and credit card reconciliation
• Draft/proofread correspondence, presentations, and reports
• Maintain organized electronic/paper filing with confidentiality and discretion
• Support planning for events (board meetings, community engagement, etc.)
• Assist with special projects and process improvements as assigned

• High school diploma (or equivalent)
• 2+ years of administrative experience supporting leadership/management
• Strong organization/time management skills with ability to juggle priorities
• Excellent written/verbal communication and attention to detail
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Teams/Zoom
• Professional discretion handling confidential information

Professional office environment; primarily onsite. May require occasional flexibility for early/late meetings or off-site support. Light lifting up to ~20 lbs may occur.

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