Sr Manager, Business Operations

Description OVERVIEW:

• Responsible for the financial planning and business operations of the assigned Section, to include budget management and accounting.
• Develops, administers and monitors budgets, accounts, policies and procedures relating to operational activities.
• Responsible for the development and analysis of financial information that is utilized to help establish the Section business objectives and departmental direction.
• Responsible for the annual operating and capital budget processes, management reporting and support of related financial systems, and coordination of financial analysis projects among the staff within the Section.
• Ensures that awarded grants conform to defined budget parameters.
• Projects budget needs to accommodate future grant funding increases, changes and awards.
• Ensures the preparation of operational and statistical reports for management and regulatory agencies.
• Works with section leadership to plan and develop section budget.
• Forecasts future budget requirements and trends.
• Administers and monitors capital equipment, operations, and personnel budgets; reviews prior budget expenses, investigating variances, and takes corrective action as necessary.
• Makes budget recommendations to section leaders.
• Works closely with clinic Finance department.
• Uses organizational financial accounting systems (FAS) and resource documents to balance accounts, to research and analyze causes of account deficits and to resolve problems.
• Prepares journal entries for accruals, prepares fiscal year audit schedules, clears accounts, and depreciates assets to produce financial reports.
• Negotiates new and renewal service contracts; reviews provisions and resolves any questions with the vendors to ensure that service contracts meet the organization’s requirements.
• May ensure that awarded grants conform to defined budget parameters and projects budget needs to accommodate future grant funding increases, changes, and awards.
• Responsible for managing, evaluating and improving the financial and operational procedures for assigned clinic section.
• Provides oversight and management for the financial analysis activities of the section and oversees data collection.
• Participates in developing Section goals and objectives.
• Administers policies, procedures, and related forms in accordance with state, federal, and organizational guidelines; reviews, revises, and communicates them to ensure compliance.
• Supervises staff and manages employee performance.
• Provides on-going performance feedback, addresses problems, orients and trains employees, verifies competency and identifies and suggests ways to develop skills.
• Monitors and directs workflow.
• Researches, assists in effectively resolving issues, and provides input into decisions related to employment, employee relations, benefits, and compensation.
• Projects staffing needs, assists in the interviewing and hiring of employees to fill vacant positions; recommends candidates for selected positions.
• May be responsible for planning, implementing, and evaluating a variety of activities or special projects that will improve the financial and business operations of the section.
• This could include facility planning, staff reorganizations, and the provision of new services.
• Works with manager to formulate plan for professional development.
• Attends educational in-services as appropriate.
• Participates in professional activities and organizations to maintain knowledge of current trends, practices, and developments.
• Responsible for the development and analysis of financial information for the clinic section.
• Maintains accurate and up to date accounting and statistical records for financial programs including analysis; submits reports, and advises management.
• Collects, organizes, and analyzes data to generate and provide accurate and complete reports for management and/or regulatory agencies.
• Develops data collection methods and implements improvements to existing data collection activities.
• Provides support for financial systems and utilizes them to provide financial and operational reports.
• Interprets applicable regulations and establishes filing and auditing procedures to ensure records and files are…