Accounts Payable Specialist Job Deer Park area,New York USA,Accounting

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Company Overview

Since 2002, Mason Technologies has been a leader in technology integration, proudly certified as a Woman‑owned Business Enterprise both in NYC and nationally. With headquarters in Deer Park, NY and an additional office downtown NYC, we design, implement, and service innovative solutions in low‑voltage structured cabling, audio visual systems, data centers, and unified security. We serve a variety of industries including healthcare, government, higher education, finance, and business, building lasting relationships based on trust and respect.

Benefits

Medical, Dental, and Vision Coverage
401k with Company Matching
Generous Paid Time Off (Holiday, Vacation, Sick, Personal)
Unlimited Growth Opportunities
Family‑Friendly Company Events & Outings
Bagel Thursdays & Tuesday Lunch Catering
Supportive and Caring Work Environment

Position

We are seeking a reliable and detail‑oriented Accounts Payable Specialist to join our team. This role processes vendor invoices, ensures accurate job cost allocation, and supports timely payments across multiple projects. The ideal candidate has experience in construction or skilled trade environments and an understanding of project‑based accounting.

Responsibilities

Process and review vendor invoices for accuracy, coding, and approval
Allocate costs correctly to projects, cost codes, and departments
Match invoices with purchase orders, contracts, and receiving documentation
Ensure compliance with contract terms, lien waivers, and vendor documentation
Coordinate with Project Managers and Operations to resolve invoice discrepancies
Maintain vendor records and respond to payment inquiries
Prepare and process weekly or monthly payment runs (checks, ACH, wires)
Assist with certified payroll documentation and union‑related job support
Support compliance with prevailing wage and union requirements
Reconcile AP sub‑ledgers and assist with month‑end close activities
Generate AP aging and expense reports for management
Maintain organized records for audits and internal reviews

Qualifications

2+ years of experience in accounts payable

Construction, low‑voltage, electrical, HVAC, or skilled trade experience strongly preferred

Familiarity with project‑based accounting and job cost allocation

Exposure to certified payroll and union environments is a strong plus

Proficiency with accounting or ERP systems and Microsoft Excel

Strong attention to detail and ability to manage multiple priorities

Excellent organizational and time‑management skills

Strong communication skills and ability to work cross‑functionally

High school diploma or equivalent required;
Associate’s degree or higher preferred

Salary

$65,000–$75,000 per year

Job Type

Full‑time, In‑person

Location Requirement

Only candidates who already live within commuting distance of our office in Deer Park, NY are considered; relocation assistance not provided.

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