Billing Supervisor​/Manager

Billing Supervisor/Manager

We are looking for a Billing Supervisor/Manager to lead invoicing operations and ensure accurate, timely billing across a range of project types in Deer Park, New York. This role partners closely with project and sales teams to validate documentation, resolve discrepancies, and meet customer and contract requirements. The ideal candidate brings strong experience with construction-related billing, compliance documentation, and process oversight, along with the ability to support continuous improvement within the billing function.

Responsibilities:

• Oversee the preparation and submission of invoices for progress-based, milestone, contract, time-and-material, and change-order billing arrangements.
• Examine contracts, purchase orders, schedules of values, labor details, material records, and approved changes to confirm billing is complete and accurate.
• Verify that all invoices align with customer terms as well as contractual, municipal, and government billing standards.
• Organize and coordinate supporting records such as prevailing wage documentation, certified payroll, timesheets, and attendance logs required for invoicing compliance.
• Collaborate with Project Managers and Sales teams to gather missing information and address issues that could affect invoice approval.
• Analyze project costs and backup documentation to identify errors, omissions, or inconsistencies before invoices are issued.
• Investigate rejected invoices, correct billing problems, and manage prompt resubmission to minimize payment delays.
• Maintain well-structured billing files and monitor invoice deadlines, month-end activity, reporting needs, and project closeout billing.
• Track billing progress across multiple projects, flag risks that may delay invoicing, and help strengthen procedures, controls, and team knowledge through process improvement and mentoring.