Project Coordinator

Company Overview

Since 2002, Mason Technologies has been a leader in technology integration, proudly certified as a Woman-owned Business Enterprise (WBE) in NYC and nationally. With headquarters and a fully equipped warehouse in Deer Park, NY, an additional office in downtown NYC, and resources across the nation, we design, implement, and service innovative solutions in low-voltage structured cabling, audio visual systems, data centers, and unified security.

We serve a variety of industries including healthcare, government, higher education, finance, and business (both big and small). Our founder, Jennifer Mason, has cultivated a family-like environment that emphasizes deep care and commitment to our people and the clients and communities we serve, forming the foundation of everything we do.

• Medical, Dental, and Vision Coverage
• 401k with Matching
• Paid Time Off (Holiday/Vacation/Sick/Personal)
• Unlimited Growth Opportunities
• Family-Friendly Company Events & Outings
• Bagel Thursdays & Tuesday Lunch Catering
• Commitment to employee well-being

The Project Coordinator plays a central role in managing all internal operations throughout the customer lifecycle—from proposal through project closeout. This position ensures seamless cross-department coordination, supports on-time and on-budget delivery, and helps maintain an exceptional customer experience. The ideal candidate is detail-focused, data-driven, and comfortable managing multiple high-priority projects in a fast-paced environment.

• Manage the full project lifecycle, including proposal support, procurement, scheduling, installation, and service closeout.
• Coordinate with field teams, warehouse, dispatch, technicians, and management to ensure each project phase runs smoothly.
• Allocate resources, manage tasks, and maintain timelines and budgets.
• Review and reconcile daily technician reports with internal systems and project analytics.
• Identify and resolve operational issues using a strategic, solutions-oriented approach.
• Prepare and present weekly project status updates, including completion percentages and key milestones.
• Analyze system-generated profitability reports and provide weekly project health summaries to management.
• Maintain clear documentation and ensure adherence to standard operating procedures.
• Partner with Finance to confirm job completion percentages and support timely, accurate billing.
• Communicate consistently and effectively with internal teams and external stakeholders throughout all project stages.

• Exceptional multitasking and organizational skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office, especially Excel
• Experience working with CRM and ERP systems (Connect Wise is a strong plus)
• Ability to perform under pressure and maintain professionalism
• Proven experience in the low voltage industry
• Analytical mindset with attention to detail and problem-solving capabilities

Full-Time, In-Person

We are currently only considering candidates who already live within commuting distance of our office. This role is not open to relocation and relocation assistance is not provided.