Senior Payroll Analyst

Our client, an established organization in the Oil & Gas sector, is seeking a Senior Payroll Analyst to join their team. This role is responsible for ensuring accurate, timely, and compliant payroll processing for a substantial workforce, including union and non-union employees, while partnering with various departments to optimize payroll operations and compliance.

Salary + Additional Benefits:

• $95,000-$110,000 + Bonus
• Medical, Dental, Vision Insurance
• 401K – company match

Location: Deer Park, TX
Type of Position: Direct Hire

Responsibilities:

• Lead end-to-end payroll processing for union and non-union employees, ensuring timely, accurate, and compliant payroll execution in accordance with federal, state, local, and collective bargaining agreement requirements.
• Review, validate, and reconcile payroll transactions, including wages, overtime, shift differentials, bonuses, commissions, garnishments, and tax with holdings.
• Ensure accurate payroll tax reporting, filings, deposits, and compliance with applicable regulatory requirements.
• Manage payroll audits, quarter-end and year-end activities, including W-2 processing, payroll reconciliations, and reporting requirements.
• Prepare, analyze, and validate payroll reports pre- and post-processing to identify discrepancies and ensure data integrity.
• Administer employee payroll-related life cycle events, including new hires, transfers, promotions, leaves of absence, terminations, and employee status changes.
• Serve as the primary point of contact for employee, manager, and stakeholder inquiries related to payroll, taxes, wage calculations, and compliance matters.
• Partner with Finance to reconcile payroll accounts, labor allocations, accruals, and general ledger transactions.
• Coordinate with third-party payroll providers and external agencies to resolve payroll-related issues and ensure service excellence.
• Collaborate with HR, Finance, Information Technology, and external vendors to ensure effective payroll operations and data integrity.
• Support employee onboarding and offboarding activities by ensuring accurate payroll setup, maintenance, and final pay processing.
• Provide payroll and workforce data analysis, reporting, and insights to support business decisions, workforce planning, and operational initiatives.
• Participate in payroll system enhancements, upgrades, testing, implementations, and integrations.
• Lead or contribute to special projects related to payroll operations, HR compliance, data analytics, and continuous improvement initiatives.
• Develop and maintain strong relationships with key stakeholders to align payroll operations with business objectives and employee needs.
• Ensure compliance with SOX, FLSA, IRS regulations, Department of Labor requirements, and all applicable federal, state, and local employment and wage laws.
• Maintain payroll policies, procedures, controls, and documentation to support audit readiness and operational consistency.
• Monitor legislative and regulatory changes impacting payroll administration and recommend necessary policy and process updates.
• Partner with applicable departments and external auditors to support compliance reviews, audits, investigations, and risk mitigation efforts.
• Analyze payroll processes to identify root causes of issues, implement corrective actions, and drive continuous process improvements.
• Identify and implement automation opportunities, system enhancements, and best practices to improve efficiency, accuracy, scalability, and service delivery.
• Ensure confidentiality and security of employee payroll and personal information in accordance with company policies and applicable regulations.
• Develop key performance metrics and reporting tools to monitor payroll accuracy, compliance, service levels, and operational effectiveness.
• Oversee the end-to-end integration of timekeeping data, pay group realignments, and historical adjustments resulting from mergers, acquisitions, or reorganizations, auditing complex pay structures (e.g., multi-tier shift differentials, premiums) to ensure precise payroll runs.
• Communicate effectively with employees, managers, vendors, and regulatory agencies in both written and verbal formats.
• Demonstrate commitment to ethics, confidentiality, and the protection of sensitive employee and company information.
• Manage payroll in multi-state environments and support payroll tax regulations, reporting, and filings.
• Support payroll reconciliation, audits, and year-end reporting activities (W-2s, quarterly, and annual filings).
• Administer…